Human Resource Officer

2 months ago

Randburg, South Africa Xperien (Pty) Ltd Full time

Xperien is the leader in sustainable computing in Southern Africa. We are a passionate team of professionals who care about our planet, its people, and its resources.
We have a vacancy for a passionate individual with a strong human resources background and good communication skills. The human resource officer should be ready to work in a fast-paced environment, strive to provide excellent service to employees as clients, and have a positive and confident attitude. The incumbent should take confidentiality very seriously and be able to work well with people.
The incumbent will report directly to the human resource manager, work hand in hand with the human resource assistant, and actively liaise with other functional departments within the company.
Key performance areas
Operations
Recruitment
Post job adverts on job portals
Verify to ensure interview packs are prepared accordingly
Verify to ensure offer letters and employment contracts are prepared accurately
Employee onboarding
Assist in coordinating and preparing for the induction of new staff
Timely inform and coordinate with the SHEQ office on when the onboarding of new staff is scheduled to take place
Payroll
Update the payroll input sheet upon management instructions and staff requests in a timely manner
Ensure all associated payroll paperwork, including new start and leaver records, are processed, submitted, and stored appropriately
Send the loan balances to finance monthly after closing the payroll
Compliance
Assist the HR manager by drafting company policies and revisions
HR system
Ensure the relevant HR database is up to date, accurate, and complies with legislation (BEE gathering sheet, training history, PP+, skills matrix, etc.)
Employee relations
Assist with general queries from managers and employees and escalate complex issues for the HR manager's attention
Keep the HR manager informed of any material decisions reached during any general inquiries
Draft warning letters upon instruction
Prepare files for disciplinary hearings and CCMA cases
BEE transformation
**Update all the BEE datasheets monthly**:
Finance - skills development levy
Employment equity
Skills development
Supplier and enterprise development
Social economic development
Employee engagement and wellness
Collaborate with relevant stakeholders to timeously plan all events and activities relating to employee engagement and health awareness calendar
Training and development
Update the training report, training plan, and training matrix monthly with employee training to be attended, training that has already been attended, and certificates at hand
Ensure all training records are obtained and saved accordingly
Manage training renewal by setting reminders on the HR system two months before expiry and book training according to specifications to ensure that employee certificates are always valid
Manage all enrolled training to ensure results are received as per the employee training schedule and inform the HR manager of any deviations
HR expenditure sheets
Check the HR expenditure sheets received from finance monthly and confirm the spending
Administration
Administration
Send provident fund member benefit statements to all provident fund members in January each year and when required by members
Employee benefits administration
Ensure employee benefits documents are accurately completed by new employees
Assist terminated employees in completing benefit withdrawal forms and timeously send them to administrators once approved by the HR manager, and copy the HR manager
Verify benefits monthly billings to ensure alignment with the data sent and raise any anomalies with the HR manager
Communication
Communication
Be the first point of contact for all HR-related queries
Keep employees updated and informed on any relevant HR company developments
Recruitment profile
**Experience**:
Three to five years of experience in a similar function

**Qualifications**:
Matric (Grade twelve)
Three-year diploma or a degree in HR management
**Main skills, knowledge, and behaviour**:
Teamwork and cooperativeness
Assertiveness
Resilience, flexibility, and adaptability
Integrity
Responsibility and accountability
Communication skills - both written and verbal
Planning and organising
Punctuality and reliability
Dependability
Quality orientation, effectiveness, and attention to detail
Telephone etiquette
Technical and professional knowledge
**Salary**: Market-related
**Availability**: Immediately
**Applications closing date**: Fourteenth October twenty twenty-four

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