Oncology Study Coordinator

4 weeks ago

Cape Town, South Africa TASK Full time

**About the Company**:
TASK is a South African headquartered, multinational clinical research institute that conducts clinical trials to determine the treatment effects of novel medicinal products or devices in healthcare and offers services in conducting complex clinical trials in a wide variety of therapeutic areas.

**Overall Purpose of the Position**:
The Oncology Study Coordinator will play a pivotal role in managing the operations related to patient care in an oncology department, including the organization, implementation, trial conduct, and data collection of clinical trial protocols. This position is ideal for individuals passionate about improving cancer treatment outcomes through clinical research.

**Key Performance Areas (KPAs) & Responsibilities include (not limited to)**:
**Patient Care Coordination**:

- Overseeing the care of oncology participants also called patients, ensuring they receive the highest standard of clinical care
- Coordinating patient care activities, treatment planning, and scheduling in collaboration with healthcare professionals
- Monitoring patient progress, assessing their needs and adjusting care plans accordingly
- Providing psychological support to patients and families during the treatment process
- Educating patients and their families on cancer diagnoses, treatment options, trial procedures, and potential side effects

**Clinical Trial Management**:

- Assisting with the setup, startup, and management of clinical research studies
- Ensuring compliance with healthcare regulations and safety standards
- Collecting and analysing clinical trial data related to oncology patients and their treatment outcomes
- Maintaining accurate research records, including case report forms and source notes
- Performing data capturing, query resolution, and quality control checks on data
- Managing specimen collection, labelling, storage, and transport according to trial requirements
- Administering and reconciling Investigational Medicinal Products (IMP) as per protocol

**Collaboration & Communication**:

- Acting as the primary liaison between patients, their families, and the healthcare team
- Collaborating with physicians, nurses, and other healthcare providers to implement and evaluate patient care plans
- Facilitating monitoring and auditing visits
- Attending international and national conference calls, study meetings, and engaging with stakeholders and funders

**Study Administration & Oversight**:

- Ensuring ethical and regulatory requirements are always met
- Completing oversight of one or more clinical studies from recruitment to completion
- Managing administrative tasks including report preparation, patient record maintenance, and study documentation
- Coordinating site-specific tasks in collaboration with team members and managers
- Ensuring all study protocols are followed according to Good Clinical Practice (GCP) standards
- Providing support to research nurses with phlebotomy, specimen processing, and form completion
- Maintaining and updating the Investigator Site File (ISF) and submitting progress reports

**Operational Excellence**:

- Managing day-to-day study-related activities, ensuring tasks are completed with a sense of urgency and accuracy
- Developing and implement individualized patient care plans and ensure their ongoing evaluation
- Maintaining study equipment and supplies, ensuring their availability and proper maintenance
- Working effectively under pressure, adapting to changing conditions as necessary

**Teamwork & Leadership**:

- Demonstrating flexibility in work assignments and embracing new learning opportunities
- Fostering a collaborative and supportive team environment, both in matrix and virtual teams
- Managing and negotiating resolutions with clinical trial sites to ensure study success
- Contributing to recruitment efforts to meet study targets and timelines

**Ideal Requirements**
- Qualified Registered Nurse
- Valid Nursing Council Certificate (SANC)
- Valid ICH GCP certificate
- Atleast 2 years’ experience in an oncology/clinical trial setting performing similar responsibilities
- Knowledge of cancer treatment protocols, clinical trial procedures, and regulatory guidelines
- Ability to perform phlebotomy and other clinical procedures as required
- MS Office Suite and other relevant software as required
- Knowledge of QA/QC systems and processes in clinical research

**Key Personal Inherent Characteristics**
- Ability to manage complex patient care
- Exceptional written and verbal communication skills
- Strong leadership and organizational skills, with the ability to manage multiple tasks simultaneously
- High attention to detail with strong problem-solving and decision-making abilities
- Strong interpersonal skills, with the ability to build and maintain relationships with patients, families, and team members
- Proactive approach with a high degree of initiative and independence
- Ability to work under pressure while maintaining effect

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