Metrics Coordinator and Administrator

4 weeks ago

Cape Town, South Africa TASK Full time

**Overall Purpose of the Position**:
**Key Performance Areas (KPAs) & Responsibilities include, but not limited to**:
**Data Collection & Collation**:

- Assisting with the collection and collation of clinical operational data from multiple TASK sites.
- Ensuring that data is complete, accurate, and timely.
- Presenting summaries and reports to the Clinical Executive.

**Data Reconciliation & Comparison**:

- Reconciling and comparing data across sites to identify inconsistencies or discrepancies.
- Working with site personnel to resolve issues and ensuring accurate reporting.

**Anomaly Reporting**:

- Regularly reviewing collected data and reporting any anomalies or issues to the appropriate team members and line manager.
- Proactively assisting in investigating and resolving discrepancies to support quality and usable data.

**Study Database Maintenance**:

- Coordinating and assisting with the oversight of the clinical trial management system maintenance at site level and across all research sites.
- Ensuring data entered into the database is accurate and up to date, following TASK standard operating procedures (SOPs) and relevant guidelines.

**Participant Flow Coordination**:

- Supporting the coordination of participant flow at research sites to support reducing participant time spent at sites and compliancy with study schedule.

**Collaboration with Site Personnel**:

- Serving as a liaison between the clinical sites and the Clinical operations Executive to facilitate business scalability and resource management through metrics analysis and adapt data collection methods according to needs.
- Working closely with clinical research coordinators, data managers, and other key stakeholders to ensure study data integrity and smooth site operations.

**Reporting & Documentation**:

- Preparing regular reports summarizing site performance, data collection status, and any identified issues.
- Maintaining accurate records of all activities related to data collection, reconciliation, and participant flow.

**Adherence to Protocols**:

- Ensuring all activities related to data collection and participant management are compliant with study protocols, good clinical practice (GCP), and regulatory requirements.

**Other**:

- Assisting in other reasonable administrative duties or related tasks.

**Ideal Requirements**
- Bachelor's degree in a related field (e.g., Life Sciences, Healthcare, or Clinical Research) or equivalent work experience would be beneficial.
- Previous experience in clinical research or a related field, with a focus on data management, metrics coordination, or site activity coordination.
- Knowledge of ICH GCP (Good Clinical Practice) **(Advantageous)**:

- High level of proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), with experience in data management software or clinical trial management systems (CTMS) preferred.
- Familiarity with clinical research protocols and regulatory requirements is a plus.
- This position may require occasional travel to clinical sites **(Driver’s licence advantageous).**

**Key Personal Inherent Characteristics**
- Ability to multitask and manage multiple priorities in a fast-paced environment.
- Strong organizational and time-management skills.
- Ability to maintain confidentiality and exercise discretion in handling sensitive data.
- Strong attention to detail with a high level of accuracy in data collection and reporting
- Strong communication skills, both written and verbal, with the ability to work collaboratively with cross-functional teams.
- Analytical thinking with the ability to identify and resolve data discrepancies or issues.

**Details**:
**Area**:Parow, Cape Town

**Contract Type**: 12 Months Fixed Term

**Applications Close**: 11 March 2025 _**(12:00)**_

TASK reserves the right to withdraw this advertisement and not fill the above-mentioned vacancy at any stage during the recruitment process.

Meeting our employment equity goals will be acknowledged during the recruitment process

**Job Types**: Full-time, Temporary
Contract length: 12 months

Application Question(s):

- What is your notice period?
- What are your GROSS monthly salary expectations (before deductions)?
- How would you describe your proficiency level in Microsoft Excel, Word, and PowerPoint? (Beginner, Intermediate, or Advanced)
- Do you have experience in clinical research or a related field, with a focus on data management, metrics coordination, or site activity coordination?

Work Location: In person

Application Deadline: 2025/03/11

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