Finance Administrator Assistant

4 weeks ago

Cape Town, South Africa CTICC Full time

**The main purpose of this position**: To prepare, process, reconcile and review all data and reports relevant to the inventory management for all stores and asset management of all departments ensuring adherence to the company policy and monitoring the compliance thereof.

**Reporting to the**: Fixed Asset Controller

**Key responsibilities will include but not limited to**:
**1. Inventory and Stock **Management**
- Review budgets and financial data prepared, captured and processes by the Food and Beverage department and stores
- Monitor stock movement between the stores
- Review purchase reports and report discrepancies
- Review financial information captured onto EBMS and report any discrepancies
- Review monthly comparison for catering purchases and stock and report any discrepancies
- Review the integration of POS, Procure.net and events systems (EBMS) to ensure that reporting is correct and accurate
- Perform spot checks during events and public catering and report findings.
- Recommend measures to enhance controls
- Perform reviews of the electronic capture of all stock transfers, stock counts within the electronic stock control systems
- Ensure all up-to-date records of all stock transfers, stock count sheets and variance reports are being maintained
- Review and or capture the mid-month and month-end stock counts and investigate any count variances
- Attend monthly stock takes, perform sample stock and report on reviews monthly
- Review breakages and losses of equipment to ensure that it is monitored and the necessary action taken
- Review the list of items that must be donated and ensure adequately authorized
- Review the OE (Cutlery, Crockery, Glassware) to ensure that it is counted on a monthly basis and variances are reported and action taken
- Review the list of items that expired and ensure that it is adequately authorized
- Assist the Fixed Asset Controller with tasks assigned as and where required

**2. Fixed Assets Management and Fixed Asset Register
- Review budgets and financial data prepared, captured and processed by the Food and Beverage department and stores
- Validate the fixed asset values on acquisition against approved capital budget expenditure
- Review the approval for fixed asset purchases for capitalisation to ensure adherence to the company policies and monitor compliance to frameworks and levels of authority
- Review and or reconcile daily capturing of additions, disposals and transfers ensuring accuracy and quality
- Assist with and or ensure that on a monthly basis tags for new assets are supplied to stores
- Ensure profit and loss calculations are accurate and Vat invoices are raised monthly
- Perform physical verification of monthly capital additions
- Reconcile Fixed Asset Register by stores to general ledger
- Assist the Fixed Asset Controller with tasks assigned as and where required

**3. Fixed Assets Management and Fixed Asset Register
- Assist the Fixed Asset Controller and Finance Manager as and where required with analyzing, reviewing and preparing data and or reports for month ends, forecasts and budgets

**Minimum qualifications and experience**:

- Matric
- National Diploma in Finance (NQF Level 6)
- 3 years' experience preferably in inventory and stock management in the Hospitality and or Food and Beverage industries

**Skills and Attributes**
- Inventory and stock management knowledge
- Deadline and results driven
- Works under pressure
- Attention to detail
- Strong numeric skills
- Good communication skills
- Problem solving skills
- Must be a team player
- Computer literacy (Microsoft Office Suite) and financial systems / software

**The CTICC has adopted a Mandatory COVID-19 Vaccination Policy.

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