Senior Operational Finance Specialist

9 months ago

Kempton Park, South Africa ProHire Solutions Full time

**MAIN PURPOSE OF THE ROLE**

The Senior Operational Finance Specialist will have contact with the Finance Controllers and other departments within the organization as well as external vendors which requires strong interpersonal communication skills both written and verbal. This position entails a multitude of accounting activities including general ledger reconciliation, journal preparation/processing, accrual and cost analysis, audit preparation, month end analysis and reporting and PLBS preparation and commentary. With particular attention to Payroll functions for all DSV Business units within the Africa region. This includes review/audit of employee reporting guidelines, calculation of management bonus programmes re-charges of employees and employee costs, payroll taxes, WCA etc, as well as preparation of all payroll related recons.

This position entails tight deadlines and a multitude of potential adhoc financial controlling/reporting activities. Responsibilities include the ability to ensure that work is completed accurately in a timely manner and to ensure the financial results are reliable, accurate and complete.

**Duties & Responsibilities**
- Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
- Obtain and maintain a thorough understanding of the group accounting manual and ensure that journals are processed in line with this manual and any differences to statutory reporting is adequately reported in the statutory accounts.
- Assist in development and implementation of new procedures and features to enhance the workflow of the department and RSSC - LEAN thinking and waste improvement.
- Maintains accounting controls by implementing and recommending policies and procedures.
- Maintain the month end checklists and ensure they are actioned.
- Prepare intercompany rebills and accruals as well as ensuring proper review of the Toand From Accounts.
- Reduce the risk of Out of Period Costs.
- Prepare and process all standard / routine payroll journals, interfaces and adjustmentsprior to performing preliminary general ledger close. As well as journals resulting from thebusiness and financial controller reviews.
- Maintain and manage the salary clearing account ensuring timeous clearing of items.
- Leave pay provision processing at year end.
- Prepare and upload monthly and weekly payroll journals.
- Ensure completeness and accuracy of payroll data files received from Payrolldepartment.
- Audit of compliance for employee reporting.
- Preparation and calculation of monthly FTE’s figures and headcounts.
- Review of leave balances.
- Analyze staff costs on a site level.
- Follow up on the status of all employee loans and process appropriate journals.
- Prepare YTD payroll reconciliations to compare payroll data to payroll related generalledger journals processed.
- Prepare the payroll related Balance Sheet reconciliations monthly and advise on anyrisks and/or opportunities and assess for any process improvements. Ensure appropriatesupport\comments for financial controller reviews.
- Prepare and process all accruals related to contract labour workers.
- Analyse labour broker costs.
- Respond to GL queries raised by the Controllers.
- Identify ways to align payroll processes for all business entities and maintainstandardization.
- Analyse and report on staff costs (detailed review), FTE’s, Customs issues etc.
- Review of financial figures in SAP BPC (P/L, B/S, Cash Flow) & comment on deviations against budget both current and prior periods.
- Support the accounting department and Controllers - Financial and Business.
- Support budget and forecasting activities.
- Assist internal and external auditors with annual and quarterly audits.
- Reply to queries raised by Group Finance regarding the Group reporting figures.
- Participate in the different stages of the budget process and review the final budget inline with Group Controlling requirements.
- Manage group controller visits and ensure any controller visit findings are cleared.
- Ensure that the different Financial processes are respected locally not only by theFinance employees but also Operational persons.
- Calculation of management bonus programmes.
- Drive employee costs improvements with the business.
- Ensure an accurate and timely monthly, quarterly and year end close and ensuring that the monthly packs, journals, and recons have been prepared with the expected quality.
- Prepare special financial reports by collecting, analyzing, and summarizing account information and trends.
- Perform Ad hoc duties for management.
- Liaise with AP, AR, CM and Management.
- Period-end close responsibilities may require time outside the normal business hours.

**Desired Experience & Qualification**

**Tertiary Quali**fi**cation(s) - Advantageous**
- B Com Accounting or similar accounting degree/ qualification **Computer Literacy Level**

**Additional Computer Skills - Advantageous**

**Job-related Requirements**
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