Procurement Coordinator

3 days ago

East Rand, South Africa Unique Personnel Full time

**Job Number**
- 72675

**Job Type**
- Permanent

**Job Title**
- Procurement Coordinator

**Computer Skills**
- Syspro

**Industry**
- Roofing

**City**
- Ekurhuleni (East Rand)

**Province**
- Gauteng

**Main Purpose of The Job**
- The Procurement Specialist facilitates purchases from outside suppliers to ensure that the business is operational.
- The primary responsibilities include researching key suppliers, negotiating purchase agreements and ensuring all products and material meets company standards.
- To ensure orders are made timeously to supply customer service whilst controlling cost and controlling stock on the floor.

**Duties & Responsibilities**
- Capture Purchase orders on Syspro
- Ensure that physical stock corresponds with inventory stock on Syspro
- Place coil and flat sheets purchase orders for all branches (excluding Africa direct delivery orders)
- Provide Daily, Weekly and Monthly reports on all Sales Orders that are still pending in Production and sales due to lack of raw material
- Communicate delivery date and any delays in receiving orders to the relevant stakeholders
- Liaise with Suppliers on progress of purchase orders and update the purchase order dates on Syspro accordingly
- Liaise with Suppliers on coil and flat sheet availability upon requests by the branches, if there is no available stock on the floor in the company group
- Liaise with Planning on Coil due dates upon requests from them
- Liaise with Sales within 2 hours of their requests daily
- Maintain and update prices on purchase orders on the Syspro System to the latest pricelist given by the Head of Supply Chain
- Arrange for Trucks to collect Coils from the branches and bring to Isando
- Create SCT (Supply Chain Transfer) documents for Coil being transferred from Branches to Isando
- Offer Sales alternative products if there is no stock availability on the product they have requested
- Resolve any queries pertaining to material on the same day
- Maintain and update the Outstanding Purchase order files on a weekly basis
- Create Purchase orders for slitting and de-coiling requests and arrange to send the coils out to Supplier, only if the Isando Factory is unable to slit and do the re-coil during machine maintenance or machine breakdown
- Select Coil Numbers for the WIP Supervisor to transfer to the other branch warehouse upon request for Coil if short at the branches

**Key Performance Areas**:

- Ensuring that all purchase requested are captured and delivered on time
- Ensure all Queries are resolved within the specified turnaround time
- All deliveries and or delays are communicated with relevant stakeholders
- Accurate Record Keeping of all Purchase Orders
- Syspro is updated with correct and or new pricing
- Ensure Procurement is in line with BBBEE requirements for Preferential Procurement**Inherent Requirements**

**Qualifications & experience required**
- Matric
- Diploma and or Degree Purchase Management
- Minimum 5 years’ experience in a similar position within the steel / roofing industry is essential, which is inclusive of purchasing (local & imports) and inventory management
- Microsoft Proficiency
- Excellent understanding and working knowledge of Syspro
- Knowledge of Steel / Roofing equipment and manufacture
- Strong negotiating skills are essential
- Analytical skills are essential
- Excellent interpersonal skills, ability to negotiate and communicate on all levels are all essential skills to execute this position successfully
- Service excellence to internal customer and to a lesser extent external customers is not negotiable, be a team player who can make difficult decisions in the best interest of the group
- Advanced Excel skills
- Aptitude for figures and the ability to manage a budget
- Inventory Management
- Knowledge of Steel supply and Steel Quality
- Knowledge of roofing or similar products and Raw Material used in Steel Metal Industry
- Excellent oral and written communication skills
- Persuasion and Negotiation Skills - Ability to get best pricing
- Conflict Resolution Skills - manage realistic deadlines expectations for procurement with internal stakeholders
- Ability to Prioritize according to the business needs and urgency
- Meeting deadlines without compromising cost and quality of products
- Ability to build strong relationships with suppliers and internal stakeholders
- Problem solving and proposing a workable solution

**What Qualification**
- Purchase Management

**Minimum Qualification**
- Bachelors

**Status**
- Available

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