Senior Specialist Payroll

3 months ago

Durban, South Africa Durban University of Technology Full time

**APPLICATIONS ARE INVITED FROM INTERESTED PERSON(S) FOR THE UNDER MENTIONED POST. THE ADVERT IS OPEN TO EXTERNAL CANDIDATES THROUGH THE DUT WEBSITE AND LINKEDIN**

**Human Capital Services: Remunerations and Benefits**

**Post: Payroll Officer (Ref: HR31)**

**SUMMARY**:
The purpose of the job is to provide payroll services to the Institution and take accountability for correct, timeous, and legally compliant capturing and maintenance of payroll.

**KEY DUTIES/RESPONSIBILITIES**
- ** **Manage payroll office and ensure that the required payroll processes occur as per agreed SLA’s.
- Implements and maintains systems and procedures to ensure timely and accurate processing of payroll transactions.
- Ensure that employees are provided with timeous accurate, salary payments compliant with all applicable legislative requirements.
- Manage and perform monthly payroll run processes.
- Manage annual payroll processes e.g. Salary Increases, Bonus Payments, Reconciliations EMP501, IRP5 certificates etc.
- Liaise with Finance Business Unit on all payroll processes.
- Manage all transactions within payroll.
- Create and maintain a climate conducive for team performance to enable the team to deliver on set targets, service level agreements.
- Monitor and measure the department’s performance in accordance with the metrics agreed upon in the performance agreements and corporate balance score card.
- Initiate pro-active and corrective actions as required to ensure service delivery.
- Manage the department in accordance with policies, procedures, and legal requirements.
- Review and analyze current payroll, benefits and tax procedures in order to recommend changes to Company policies resulting in best practices.
- Oversee payroll audit process and reporting aspects of internal and external audits; identifies and resolves discrepancies.
- Ensure that all monthly, quarterly and annual payroll tax filings are met; ensure all local statutory payroll and fringe benefit reporting requirements are met.
- Complete management actions within the required time frames.
- Coach reportees by compiling and providing clear feedback on work performance and providing constructive suggestions to improve performance.
- Run simulation payroll to confirm everything is in order and make necessary amendments.
- Run simulation of General Ledger to confirm against payroll and make necessary amendments.
- Ensure the Payroll system is in compliance with legislation, for example: updated UIF changes are affected, tax is deducted according to new tax tables, pension and medical aid are deducted correctly.
- Prepare and manage budget related to payroll programs.

**QUALIFICATION REQUIREMENTS**:

- NQF Level 7 qualification in Industrial Psychology, Human Resources Management, or related field PLUS Payroll Certification from a recognised higher education institution

**EXPERIENCE REQUIREMENTS**:
The applicant must have specific experience in the following areas:

- Minimum 7 to 8 years within an HR environment with a particular focus on payroll and HR administration.
- With supervisory experience.
- Knowledge and understanding of the systematically arranged collection of computer data, structured so that it can be automatically retrieved or manipulated.
- Demonstratable knowledge and experience in payroll administration and management.

**KEY COMPETENCIES AND KNOWLEDGE**:

- Strong planning, organising and delivering ability.
- Pro-active and innovative problem solver.
- Ability to liaise internally and externally on a professional manner.
- A high level of financial proficiency and discipline.
- Excellent communication and presentation skills.
- Ability to prepare and evaluate conceptual information.
- Advanced knowledge of the interpretation of complex Payroll data.
- Advance knowledge of tax law and administration.
- A sound understanding of legislation and processes that govern Payroll.

**Kindly note**:
“While DUT strives for equal opportunities, preference will be in terms of the University’s equity policy”

“The University reserves the right not to appoint”

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