Executive Assistant to Managing Director

2 weeks ago

Cape Town, South Africa My Digital Shelf Full time

**Location**: Remote (South Africa)
**Working Hours**: Full-time, UK Timings (12:30 PM IST to 9 PM IST)
**Experience**: 3 - 4 years
**Salary**: R19,000 - R25,000 per month

**About Us**

**My Digital Shelf** is an entrepreneurial conference research and production company specializing in events, conferences, and media engagements. Our mission is to provide consumer goods brands with effective digital strategies, utilizing a range of tools such as websites, promotions, gamification, analytics, SEO, and targeted brand engagement through events and webinars.

We are looking for an **Executive Assistant** to support the Company Director. This is an exciting opportunity for someone who is organized, proactive, and dedicated to supporting senior leadership. The role is remote-based in South Africa.

**Responsibilities**

**Executive Support**
- **Calendar & Travel Management**: Efficiently manage the CEO's schedule, travel arrangements, and day-to-day appointments.
- **Communication Coordination**: Act as the primary liaison between the CEO and various internal and external stakeholders.
- **Document Preparation**: Prepare and refine important documents, reports, and presentations for the CEO.
- **Task Prioritization**: Organize and prioritize incoming tasks and communications to align with the CEO’s strategic goals.

**Strategic Social Media Involvement**
- **Strategy Implementation**: Assist in implementing the CEO’s social media strategy, with a focus on execution rather than content creation.
- **Online Presence Monitoring**: Monitor the CEO’s digital interactions to ensure alignment with the company’s vision and goals.

**Project Management and Oversight**
- **Project Collaboration**: Work closely with the CEO to initiate, oversee, and assess projects across various sectors.
- **Due Diligence**: Conduct research and analysis to provide insights and recommendations for potential projects.
- **Team Coordination**: Collaborate with internal teams to ensure that project goals, deadlines, and objectives are met.
- **Creative Input**: Provide creative ideas and collaborate with various teams on project development.
- **Execution Supervision**: Monitor the execution of projects, ensuring they align with the CEO's vision and strategic goals.
- **Experience**: Minimum 3 years’ experience in project management, coordination, or executive support, with a solid understanding of industry trends.
- **Education**: Bachelor’s degree in a relevant field (preferred).
- **Skills**:

- Proficient in Microsoft 365 and strong attention to detail.
- Effective under pressure, with the ability to meet tight deadlines.
- Strong organizational and multitasking abilities.
- Excellent communication skills, both verbal and written.
- Able to work proactively and take ownership of key tasks.
- Experience with implementing social media strategies is a plus.
- **Attributes**:

- Highly organized and able to prioritize tasks effectively.
- Committed to confidentiality and exercising discretion.
- Professional, dedicated to high standards, and adaptable to evolving priorities.

**Our Commitment**

**Job Types**: Full-time, Permanent

Pay: R19 000,00 - R25 000,00 per month

**Education**:

- Bachelors (required)

**Experience**:

- Executive Assistant: 3 years (required)
- Microsoft Outlook Calendar: 3 years (required)

**Language**:

- English (UK) (required)

Expected Start Date: 2025/01/15

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