IT Finance Administrator

5 months ago

Johannesburg, South Africa NTT Ltd. Full time

NTT is a leading global IT solutions and services organisation that brings together people, data and things to create a better and more sustainable future.

In today’s ‘iNTTerconnected’ world, connections matter more now than ever. By bringing together talented people, world-class technology partners and emerging innovators, we help our clients solve some of the world’s most significant technological, business and societal challenges.

With people at the heart of our success, NTT is committed to attracting and growing the best talent and providing an environment where everyone feels they can belong and their contribution matters.

**Want to be a part of our team?**

Provides administrative and clerical support to relieve department managers or staff of administrative details.

May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail.

Researches, compiles, and proofs word processing assignments.

Operates automated office equipment.

May be assigned to various functional areas of the company.

**Working at NTT**

Support Administrators take their instructions from one or more senior managers in a functional team, operating in a low complexity environment. They may require a certain level of specialization relevant to the team which they support, for example, legal or risk.

The primary responsibility of the position is to provide general administrative and secretarial support to one or more senior managers in a functional team in support of specific projects and/or coordination and implementation of office procedures.

**Key Roles and Responsibilities**:
Creation of Purchase Requisition (PR)
- Ownership of the administration for purchase requisitions, including support processes, systems, and tools, including:

- Creation of IT Purchase Requisitions in D365
- Check that Purchase Order Request form is complete and that all supporting docs and approvals are attached
- Load all supporting documentation in D365
- Submit the Purchase Requisition for Purchase Order creation, within 24 hours of receipt of completed support documentation
- Respond / resolve queries received from Procurement
- Follow Up On Creation Of Purchase Order (PO)
- Follow up on D365 workflow to ensure PO is confirmed timeously (PR to be converted to PO within 24 hours of PR creation)
- Download PDF version of PO from D365 and forward to PO Requestor and vendor
- Maintain tracker of PO numbers and associated D365 Cost Collector number.
- Receipting Of All Goods And Service Delivered
- Follow up on open POs with service owners. Delivered goods / services to be receipted before month end close
- Download and circulation of open PO reports
- Create on 2nd, 3rd and 4th week of the month, including the Friday before month end. Circulate to PR requester for follow up on delivery of goods / services
- Service owners to follow up with service providers and ensure goods / services are delivered on time
- Service owners to communicate back to IT Financial Administrator as to which line items on the PO have been received and can be receipted
- Receipt all goods / services delivered before month end cut-off timelines
- Facilitate Timeous Processing Of Vendor Invoices
- On receipt of vendor invoice
- Check invoice for completeness (correct Entity, VAT Number, PO number)
- Circulate to the service owner for review and approval to process
- General Ledger Journal Processing
- Upon instruction and approval by the IT Finance Manager, process IT journals in D365:

- Monthly IT prepaid journal
- Monthly IT recharge journal
- Month end accrual journals
- Other journals as required
- Ensure simplified and standardised month / quarter / year-end processes are followed
- Identify opportunities to eliminate process inefficiencies

**Knowledge, Skills, and Attributes**:

- 3 - 5 years’ experience in a Finance Administrator role
- Strong ERP experience and excellent MS Office skills, particularly Excel at an intermediary / advanced level
- Strong focus on detail (accuracy and completeness), adherence to policy and procedure, meeting deadlines and strong interpersonal skills (communicating / guiding)

**Academic Qualifications and Certifications**:

- Minimum requirement: Post matric accounting / administrative qualification.

**What will make you a good fit for the role?**

**Equal Opportunity Employer**

NTT is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, color, sex, religion, national origin, disability, pregnancy, marital status, sexual orientation, gender reassignment, veteran status, or other protected category

**A career at NTT means**:

- Being part of a **global pioneer -** where you gain exposure to our Fortune 500 clients and world-leading global technology partners and work with a network of over 40,000 smart and

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