Office Manager and Marketing Support
3 weeks ago
**KEY RESPONSIBILITIES**:
IFA Service and Support.
Global Fund New Business Processing.
Fund Manager administration support.
General Administration and ensuring the smooth running of the office.
Reception duties
Check that all client dealing instructions are on the final deal sheet every Friday
Check that the contract notes are correct every Tuesday
Prepare the Morningstar Data Sheet every month for submission
Prepare the Morningstar Asset Allocation every month for submission
Prepare the Minimum Disclosure Documents every month for distribution to the brokers
Upload the Minimum Disclosure Documents to the company website every month
Upload news articles to the company website as required
Download the brokers’ book reports and capture the figures on Elite every month
Download the clients’ statements and capture the figures on Elite and Morningstar every month
Prepare the Client Portfolio Sheets on Morningstar every quarter
Prepare the Quarterly Broker Book Reports on Excel every quarter
Check the broker trail commission statements every quarter
Update Outlook contacts as required
Update SMS birthday database as required
Add new clients to the Elite database
Add new clients to Morningstar system
Check that local fund trades have been correctly submitted and settled
Update internal client lists as required
Generate BCI quote templates as required
Petty cash
Purchase kitchen supplies
Order stationery
Update insurance policy with new items and/or remove old items
Update the Asset Register with new items and/or remove old items
Arrange IT support via AdvanceNet
**CANDIDATE REQUIREMENTS**:
Minimum Matric pass and preferably tertiary qualification.
Minimum of 5 year’s work experience, in the financial services industry (Fund management, wealth management, IFA support).
Strong administration and organisational skills and the ability to multi-task.
Mature, responsible and accountable individual.
Proactive and able to use initiative.
Competent in Microsoft Excel, Microsoft Word, Microsoft 365 or Outlook, Microsoft PowerPoint.
Must have their own reliable transport.
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