Manager: Office Administration

2 days ago


Pretoria, South Africa Financial Intelligence Centre (FIC) Full time

**Job Description
**The purpose of the job is to manage, plan and coordinate various governance and administrative functions to support operations geared toward achieving M&A operational objectives.

Delivery and success
- Effective management of team within policy, precedent and standards to achieve objectives and reporting on achievements as and when required.
- Act as technical reference to the team, mentor and role lead.
- Work in conjunction with other departments within the FIC, other stakeholders and role players to ensure access to appropriate information.
- Support divisional management efforts and advise senior management of challenges and where appropriate offer solutions where required.
- Represent the division in designated working groups, meetings etc. to contribute towards informed decision-making.
- Continuous focus on delivery as per predefined plans and anticipate and resolve problems to ensure targets are achieved within agreed deadlines and standards.
- Make changes to improve performance and reduce risk.
- Manage the process to authorise intelligence or investigation support activities.
- Manage statistical reporting requirements of the division and report on the utilisation of the FIC’s financial intelligence products.

Budgeting
- Manage divisional budget and procurement processes.

People management
- Manage and lead project team(s) output using own judgment and experience to offer independent, prompt solutions to a variety of highly complex investigative assistance and the ability to act within defined freedom, exercising appropriate options in terms of risk management.
- Manages workflows and plans.
- Ensures clarity around accountabilities.
- Ensures that the functions objectives are well known and achievable.
- Ensure that the areas objectives are met by scheduling and prioritizing the activities, allocation of work, resourcing and individual’s performance so that the highest level of output and quality is achieved.
- Leadership of subordinates so that they collaborate competently and with full commitment with manager and with others in pursuing the goals set.
- Performance is actively managed.
- Encourages and enables teamwork.

Planning and organizing
- Directly plans and reports on unit’s outputs; Identifies any possible deviations and problems which will affect output and develops and implement alternative plans.
- Develops and plans functional unit’s plan in line with the area’s annual performance objectives.
- Reports on work plans - achievement of quantity, quality and time targets.

Resources management
- Manage allocated resources to ensure effective and efficient delivery.
- Makes recommendation on resources and budgetary requirements for annual planning purposes.
- Controls costs through effective management of principle business or operating process variables.
- Operationalizes plans and deploys resources to meet clearly calculated plans and objectives over a typical bi-annual horizon.
- Ensure optimisation of resources and control cost where needed and report on the utilisation of the FIC’s financial intelligence products.

**Education, Skills and Experience**:

- Relevant Degree or Postgraduate Degree (preferred)
- Minimum of 10 in general administration
- Minimum of 5 years’ relevant experience in managing an administration function
- At least 3 years’ experience in law enforcement environment will be an advantage
- Anti-money laundering exposure or practical experience in the field of combatting the proceeds of crime will be an advantage.
- Sound knowledge and experience using the Microsoft office suite and Excel.



  • Pretoria, South Africa Office of the Valuer General Full time

    **JOB TYPE**:PERMANENT **SALARY**:R1 064 753.95 per annum (Level 12) (An All-Inclusive salary package) **CENTRE**:OFFICE OF THE VALUER-GENERAL (PRETORIA) **KEY PERFORMANCE AREAS**: Monitoring of audit, risk management, compliance, and related governance obligations. Planning, financial, and human resource management. Effective Stakeholder Management and...


  • Pretoria, South Africa FRIMO RECRUITMENT AGENCY Full time

    We are looking to expand our team and have the following position available within our company. Office Administration Manager We are looking for an office administration manager to maintain all admin and office systems. The successful candidate will be responsible for all office and administration processes, making sure that all systems run smoothly. Must...

  • Office Administrator

    2 weeks ago


    Pretoria, South Africa RFP Materials Full time

    Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrators role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. In order to be successful in...

  • Estates Officer

    2 weeks ago


    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The British High Commission to South Africa oversees the UK Government’s operations in South Africa across the following locations: - The British High Commission Pretoria (BHC) - The UK Visas & Immigration Office in Pretoria - The UK Department for International Trade in Johannesburg...


  • Pretoria, South Africa Elex Academic Bookstore Full time

    Elex Academy Bookstore specializes in the sale of academic books and stationery to individuals, students and institutions. We are looking for experienced office administrators to join our team to provide high-level administrative support to the company, maintains office services by organizing office operations and procedures, preparing payroll, controlling...


  • Pretoria, South Africa African Clay Full time

    **Job Title**: Office Administrator **Location**: Pretoria East, Wingate Park **Company**: Painting Contractor **Overview**: The Office Administrator will be responsible for providing administrative support to ensure the smooth and efficient operation of the office. This will include managing incoming and outgoing communication, scheduling and...


  • Pretoria, South Africa RJPersonnel Full time

    3years - Keeping track of the call logbook and ensuring that all phone calls are responded to in a courteous and diplomatic manner - Allocation of car park spaces for qualifying staff - Ensure that cell phones are issued to qualifying staff members - Monthly cell phone reimbursement report - Manage the uniform process for the Group - Ensure that qualifying...


  • Pretoria, South Africa PRR Recruitment Services Full time

    2 years experience in office administration - Procurement of office equipment, consumables - Catering - Supplier liaison - Facility management - Housekeeping - A hospitality background would be beneficial - Health and Safety - Diploma in Hospitality Management or Office Administration


  • Pretoria, South Africa Cockatiel Full time

    We are looking for an Office Administrator to manage office facilities and ensure a safe and effective working environment in the company. **Responsibilities**: **Office Support** - Order and purchase consumables in line with budget. - Order stationary as required in line with budget. - Keep slips and invoices of all purchases and provide it to the Office...


  • Pretoria, South Africa Pro Personnel Full time

    Gauteng, Tshwane (Pretoria) R 8000 Monthly We are recruiting an Office Administrator for our Client based in Pretoria East Description: Our company is looking for an organized and self-motivated Office Administrator who will be responsible for providing administrative support to our office personnel. The Office Administrator’s role will include working...

  • Office Administrator

    7 months ago


    Pretoria, South Africa Intalo Consulting Full time

    **Office Administrator** **Required Minimum Qualification** - Matric - Degree in Business Management **Required minimum experience** - 2 year’s administrative experience. **Skills & competencies** - Must read, write and speak at least English fluently. - Excellent communication skills. - Excellent computer skills. - Must have good problem-solving...


  • Pretoria, South Africa PRR Recruitment Services Full time

    Looking for a Office Administrator!!! Garsfontein Pretoria **Experience**: - Matric - 2 years experience in office administration - Procurement of office equipment, consumables - Supplier liaison - Facility management - A hospitality background would be beneficial - Health and Safety Own transport required Working hours: 10:00 - 19:00 (Monday-Friday)

  • Office Administrator

    2 months ago


    Pretoria, South Africa Soulify Full time

    A dynamic engineering company based in Centurion is looking for a young vibrant female Office Administrator to join their team. The ideal candidate will be between 25-35 years old and have 2-3 years of experience in general office administration. We are looking for someone who is bilingual in English and Afrikaans, takes ownership of their work, and brings a...

  • Corporate Services

    7 months ago


    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The British High Commission to South Africa oversees the UK Government’s operations in South Africa across the following locations: - The British High Commission Pretoria (BHC) - The UK Visas & Immigration Office in Pretoria - The UK Department for International Trade in Johannesburg...

  • Office Administrator

    7 months ago


    Pretoria, South Africa HR Simplified Full time

    **About the Company** The company is a micro loans, short-term credit provider in South Africa, providing responsible and ethical loans to our clients. **About the Role** An Office Administrator oversees office operations, welcomes visitors, coordinates meetings and directs administrative projects. **Responsibilities** - Perform a variety of...

  • Office Administrator

    7 months ago


    Pretoria, South Africa Interdot Full time

    Interdot is a recruitment agency based in Menlyn Pretoria and we are looking for a professional, dedicated and an experienced Office Administrator to join our team. The successful incumbent will be responsible for administration and operational day-to-day duties of the office. **Requirements**: - Matric - At least 3 years working experience in similar or...

  • Office Administrator

    7 months ago


    Pretoria, South Africa Fire-IT Full time

    We are seeking a highly skilled and motivated Office Administrator to join our team. In this role, you will be responsible for managing and guiding a team, ensuring sales and support tickets are attended to promptly, and making independent decisions to maintain smooth office operations. Strong computer skills, office management abilities, and a proactive,...

  • Payroll Administrator

    1 month ago


    Pretoria, South Africa City Property Administration Ltd Full time

    Job title : Payroll Administrator Job Location : Gauteng, Pretoria Deadline : December 25, 2024 Quick Recommended Links Jobs by Location Job by industries Manage, maintain, and update payroll related data. Request and receive new employee files from HR and capture accurately to the Sage system. Hand the files to senior payroll...

  • Office Administrator

    7 months ago


    Pretoria, South Africa Omega HR Solutions Full time

    Join this Agricultural supply company as an Office Administrator at their offices in Willow Park Manor They are looking for a detail-oriented, thorough and organised person to join their team. The successful person will possess strong work ethic, an ability to work as part of a team and independently. This person will report directly to the MD. What will...


  • Pretoria, Gauteng, South Africa City Property Administration Ltd Full time

    About the RoleWe are seeking an experienced Payroll Administrator Assistant to join our team at City Property Administration Ltd in Gauteng, Pretoria.Job OverviewThis is a challenging and rewarding role that involves managing payroll-related data and performing general administration duties.Main ResponsibilitiesPayroll Management: Request and receive new...