Wedding & Event Planning Administrator

2 weeks ago


Stellenbosch Western Cape, South Africa HotelJobs.co.za Full time

A renowned Wedding Planner seeks an Administrator to join their team.

Minimum Requirements:

- Matric certificate
- National Diploma/Degree in Event Management, Hospitality Management or similar
- Computer skills - Very proficient in MS Office, Outlook
- One - three years of Events experience preferably in wedding and event coordination (can include internships)
- Valid driver’s license and own transport

Personal Attributes:

- Passionate about the event industry
- Exceptional written and spoken communication skills
- Accuracy and attention to detail
- Flexible and adaptable approach to work
- Excellent organizational and time management skills
- Able to work well under pressure
- Able to work independently as well as part of a team
- Interact respectfully and professionally with colleagues and clients

**Responsibilities**:

- Develop and manage a professional working relationship with all clients and service professionals
- Arrange appointments between prospective and confirmed clients
- Creating and updating all documentation required for the clients wedding
- Liaising with suppliers to request and manage quotes
- Scheduling meetings, décor mocks and tastings with clients
- Management of invoices and distribution of proof of payments
- Manage the planning, logistics and operations for the functions
- Manage the Business and Founder’s personal schedules including all appointments required
- Review and continually improve administrative systems to ensure the presentation of the WW documentation is organized for maximum efficiency

Assist with marketing material, special packages, promotional initiatives, and the overall brand appeal in collaboration with marketing personnel

Assist with on day event planning / co-ordinating

Willing to work events & weekends



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