Marketing Assistant and Tender Administrator

4 weeks ago

Sandton, South Africa BD Full time

**Job Description Summary**:
**We are the makers of possible**

BD (Becton, Dickinson and Company) is one of the largest global medical technology companies in the world and is advancing the world of health by improving medical discovery, diagnostics and the delivery of care. Headquartered in the United States, BD has a presence in virtually every country and partners with organizations around the world to address some of the most challenging global health issues.

**Why Join Us?**

A career at BD means learning and working alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. You will have the opportunity to help shape the trajectory of BD while leaving a legacy at the same time.

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow and thrive. And find satisfaction in doing your part to make the world a better place.

Become a **maker of possible** with us

To assist the UCC and Sub-Saharan Sales Team with all marketing events, compliance, product complaints, and travel. To support the BDI sales team with the administration and coordinating of public sector quotations and tenders, by reviewing the initial request, managing the established tender process, and submitting the final bid to the purchaser.

**Work location - Johannesburg**

**Other Key responsibilities:

- **

**Marketing Assistant responsibilities to the UCC and SSA teams**:

- Coordinate the approval and production of marketing materials
- Organizing events for the sales teams. Ensure IH submission and compliance regulations are followed at all times, and keep proof of performance up to date
- Maintain distribution logs of promotional materials.
- Ensure that all branding is in line with the “BD brand guidelines”
- Travel coordination and booking for HCPs
- Product Launches: assist with launches, adhering to deadlines, preparations of manuals, distribution of Samples
- Maintain the division storeroom and keep a log of all contents within the room as well as what is going in and out.
- Manage invoicing, purchase orders, and intercompany approval forms for training, workshops, etc
- Be-Insite administrator
- VEEVA PromoMats - uploading and seeing through the process for approvals for any changes for all BD Documents
- Keep RACI updates
- CRICE - register new associates for certification, register current associates for refresher training. Ensure payments are made timeously
- A weekly update of expense sheet
- Ensure accurate accruals are given to finance
- Maintaining the marketing budget
- Accurate expense allocation
- Maintain product complaints files and actions required by regulatory

**BDI Tender Administrator responsibilities**:

- Coordinating the completion of tender documentation by liaising with a wide range of stakeholders within the organization, such as legal, compliance, product manager, and sales leaders
- Preparing written tender proposals if requires
- Maintain a compliance database with up-to-date compliance documents (BBBEE certificate, company documents, etc.)
- Ensuring all documents are accurate, up to date, signed, and provided promptly
- Ensuring the submissions are made on time and assisting with the final submission of tender if required
- Building and maintaining company tender documentation library
- Conducting won/lost analyses and identifying best practices to win the bid

**Preferred Requirements:

- **
- Bachelor degree in any field
- 0-2 years of experience in administrative roles.
- Excellent communication skills (Verbal and written)
- Phenomenal teammate
- Prioritize the task and understand the business requirements
- Proactive approach
- Growth mindset

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

**Primary Work Location**: ZAF Sandton

**Additional Locations**:
**Work Shift**:

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