Coordinator (Document)

3 weeks ago


Sasolburg, South Africa Omnia (Pty) LTD Full time

**Overview**
**Qualifications**
- Grade 12 /Matric or equivalent (NQF level 4

**Experience**
- 3-5 years Document control experience in relevant environment.
- At least 3 years’ experience in Excel (Must)
- Computer Literate (Must)
- Microsoft Office (Excel, Word) (Must)
- Proven proficiency in SharePoint (Must)
- AX knowledge
- Proven experience in administration of a Document Management system
- Knowledge of technical documents & systems
- Accurate typing and proof reading of documentation

**Duties**
**Business Results**:

- Processing transmittals received form customers
- Documentation for upload
- Printing and scanning
- Updating statutory registers EMDS
- Updating AX maintenance sequence & upload certificates to AX
- Issuing existing documentation for information purposes in electronic or hard copy
- Upload of existing engineering documentation to Sharepoint
- Assisting of walk-in customers/clients
- Reporting of documentation with deviations
- Maintain hard-copy files of any original engineering & statutory documentation as required, aligned with the electronic filing of documentation on SharePoint
- Maintain the standard document control processes and tools
- Accurately process and record all technical and statutory documentation in accordance with agreed procedures

**Compliance**:

- Execute work according to all relevant work procedures, work instructions and training received
- Weekly reporting on outputs and results

**Leadership and Values**:

- Support and adhere to Omnia Fertilizer’s values and goals
- Accept responsibility and accountability for his/her work
- Always demonstrate good teamwork and ethical behaviour.
- Managing requests received.
- Managing scanning, updating and hard copy filing of statutory & engineering documentation.

**Job Competencies**
- Good Communication (verbal and writing)
- Work independently and in a team
- Display value-based behaviour
- Appropriate conflict management skills
- Exhibiting assertiveness
- Problem solving skills
- Self-disciplined
- Punctual
- Knowledge Sharing

**General**
- Must be able to work under pressure and meet deadlines.
- Effective time management and communication.
- Must be proficient in English
- Prioritize and successfully work on more than one engagement at a time.
- Accuracy and attention to detail.
- Building constructive working relationships with managers, peers, clients, and other stakeholders



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