Junior Document Controller

3 weeks ago

Sasolburg, South Africa Integralis IT Consultancy (Pty) Ltd Full time

We currently looking for Document Controllers

The Document Controller will perform generic Document Control responsibilities and support the Senior / Principal Document Controller on a portfolio of projects. Capable of working independently on small-size projects and will be responsible for communicating project issues potentially impacting the project portfolio.

Minimum Requirements:

- Standard 10 (Matric) / Grade 12 & 6 months + DC Experience
- Or Diploma & 6 Months+ DC Experience
- Demonstrated Competency and Compliance
- Customer Service Skills
- Knowledge in EDMS
- Basic proficiency in MS Office Suite
- Basic proficiency in Adobe Suite
- Proficient in typing & editing skills
- SharePoint skills are an advantage

What your responsibilities as a DC will be:

- Aware of working within corporate & project-specific document control procedures
- Conform to company-enforced specifications and document control procedures
- Ensure control and coordination of projects documentation and data
- Ensure proper organization and security of documents (paper and electronic)
- Works with precision to ensure that all electronic and hard copy filing is accurate and is easily retrievable
- Maintain proper organization and storage of documents and information
- Maintaining the document control database
- Process incoming and outgoing documentation as per DMS processes and procedures
- Receiving incoming documents & drawing using DMS databaseIssuing documents & drawing in a controlled manner using DMS database
- Receives, catalogs, and stores hard copies and electronic copies of all project documentation, technical drawings, reports, and related information in an orderly manner, in line with policies and procedures
- Ensure all drawings/documentation are correctly identified, distributed, and filed/stored
- Ensure updating of reply-by-date information and follow-up with stakeholders as expected by the client
- Ensuring timely turnaround of documentation issued internally or received externally
- Provide full document control support to the team
- Preparing and administrating agreed distribution matrixes
- General document control activities such as photocopying, scanning, analysis of suppliers' documents compliance with Project standards regarding numbering, and all other aspects related to document quality
- Produce internal and external (Clients and Suppliers) over-due reports
- Establish and maintain the Master Document Register in cooperation with the Project team
- Perform adequate Health Checks as per time agreements with client and internal management
- Perform reporting duties as per Document Management Service requirements
- Support business reviews as per client request
- Update and verify Master List according to the standards
- Contribute to Forums

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