Payroll and HR Administrator

1 day ago


Bellville, South Africa Energia Consulting Full time

My Client in the Motor industry requires a seasoned professional to fulfill a position as a Payroll and HR Administrator. This position has phenomenal growth potential.

**Key areas of focus**:

- Reconciliation of payroll records to internal documents
- Time management of workflow
- Numerical cognitive ability to perform calculations and reconciliations
- Proactive in work tasks

**PAYROLL DUTIES**
- **Daily tasks**_
- Check clocking information from Paymaster Smart Maintenance system every morning at 08h30 for absenteeism and late coming.
- Follow up on absenteeism and late coming with employees and/or managers.
- Reconcile approved leave records from Paymaster payroll system to clock in system. Enter “leave” for the day on the clock in system if leave was approved.
- Submit Sick Accident Benefits (SAF) claims to MIBCO
- Perform other payroll duties as per work task priority
- **Weekly tasks**_
- Enter all wage information i.e., wage hours, overtime and deductions _early on a Wednesday morning. Wages must be paid by no later than Wednesday afternoon._
- Give to dealer principal to approve the wage hours and deductions before sending it to Paymaster for processing.
- Send spreadsheet to Paymaster to process payroll
- Reconcile processed info from Paymaster back to wage spreadsheet. Notify Paymaster when necessary to fix changes.
- Prepare and submit payment sheet to dealer principal for payment.
- Check payments made to nett pay sheet.
- Print the wage hours and deductions spreadsheet and payroll register and file.
- Manage staff loan, garnishee and bursary deductions for weekly payroll
- **Monthly tasks**_
- Inform Paymaster of all changes to provident fund, medical aid, SAF, levy deductions.
- 3rd of every month - pay Moto Health Care for premiums.
- Make sure that Moto Health Care premiums are correct according to deductions in payroll and staff plan.
- Reconcile the moto health care premiums paid to each employee’s payslip.
- Update the Moto Health Care per department breakdown sheet and send to creditors clerk.
- 3rdof every month - pay Garnishee for an employee to third party required
- 5thof every month - make sure you receive the commission schedules from sales manager to submit for processing to Paymaster
- Prepare commission spreadsheet for processing.
- Dealer Principal / Finance Manager to sign off before submission to Paymaster
- Reconcile processed information to commission sheet and notify Paymaster for any errors. Check final information.
- 5thof every month - send the EMP201 to finance manager from Paymaster records
- 10thof every month - pay MIBCO bargaining council
- Update MIBCO excel spreadsheet for changes in the payroll i.e., deductions, overtime, hours
- Reconcile forecast sheet supplied from MIBCO to excel spreadsheet. Notify MIBCO inspector of all payroll changes to the month’s payroll per employee before submitting payment.
- Give dealer principal MIBCO excel spreadsheet for payment
- Update the MIBCO per department breakdown sheet and send to creditors clerk.
- 20thof every month - complete payroll changes for the month on an excel spreadsheet (period 20th to 20th of every month).
- Give to dealer principal for sign off
- Submit changes to Paymaster for processing
- Reconcile processed information to commission sheet and notify Paymaster for any errors. Check final information.
- Prepare and submit payment sheet to dealer principal for payment.
- Check payments made to nett pay sheet
- 25thof every month - make sure monthly staff has been paid.
- Manage staff loan, garnishee and bursary deductions for monthly payroll
- Manage company car changes for fringe benefit tax. Reconcile calculations to payslips.
- Update payroll records for Sizas Car Rental CC (small payroll - 5 people) i.e., overtime and changes to salaries.
- Submit to dealer principal for sign off before submitting to Paymaster for processing
- Check processed information to excel spreadsheet and notify Paymaster for errors. Check final information.
- 30thof every month - update hours worked for casual wages on excel spreadsheet
- Submit casual wages spreadsheet to dealer principal for payment
- Check payment to excel spreadsheet
- Monthly reconciliation of Paymaster payroll reports to payments made to ensure accuracy for management accounts
- **Annual tasks**_
- Supply each salesperson with company car tax letter for SARS at beginning of new tax year (for prior year).
- Submission of COIDA earnings
- Submission of STATS SA payroll report
- Annual reconciliation of Paymaster payroll reports to payments made to ensure accuracy for annual financial statements
- First week December - Application for AHP (additional holiday pay) for all apprentices and technicians to MIBCO.

**As and when it is due required**:

- Submit medical aid claims for dealer principal and family to Moto Healthcare for processing
- Assist finance department with financial year-end requirements
- Assist finance department with BEE audit i.e



  • Bellville, South Africa Energia Consulting Full time

    My Client in the Motor industry requires a seasoned professional to fulfill a position as a Payroll and HR Administrator. This position has phenomenal growth potential. **Key areas of focus**: - Reconciliation of payroll records to internal documents - Time management of workflow - Numerical cognitive ability to perform calculations and reconciliations -...

  • Payroll Administrator

    3 months ago


    Bellville South, South Africa Skills Academy Full time

    **Job description** **Payroll Administrator Needed!** Hi there, Do you want to be a Payroll Administrator in a busy, fast-growing Distance Learning College? Are you super organized, enjoy numbers and administration? Do you love helping others? Are you a naturally positive person? When the going gets tough, do you get going? **Skills and...


  • Bellville, South Africa Bridgena Barnard Personnel Group Full time

    N/Subs Medium Size Company requires the services of an HR Specialist to focus on Payroll/remuneration for a headcount of at least 150 employees Matric essential 3-year degree in HR essential 4 Years exp in Payroll, processing and workforce planning essential Exp in handling payroll of at least 150 employees Statutory deductions and sector payments such as...

  • Payroll Administrator

    7 months ago


    Bellville, South Africa JHG PERSONNEL PRACTITIONERS Full time

    OUR WELL-ESTABLISHED NATIONAL HUMAN RESOURCES CONSULTANCY FIRM, IN BELLVILLE, REQUIRES THE SERVICES OF A **PAYROLL &HR ADMINISTRATOR (JUNIOR TO MID-LEVEL)** REQUIRED SKILLS & EXPERIENCE: - Matric is essential - At least 3 years’ relevant working experience on SAGE VIP Payroll - Proficiency in Microsoft Office Suite is essential - Fully bilingual (English...


  • Bellville, South Africa Pepkor Speciality Full time

    Pepkor Speciality is seeking to employ a Payroll Administrator, on a fixed term contract for 6 months therefore we are seeking to employ someone immediately. The successful incumbent will be responsible for the administration and processing of monthly salaries - inputs, deductions, salary adjustments, third party payments, generating and checking reports,...

  • HR Assistant

    7 days ago


    Bellville, South Africa Lionels Veterinary Supplies Full time

    **Duties and Responsibilities**: - Assisting with day to day operations of the HR functions and duties. - Providing clerical and administrative support to Human Resources executives - Compiling and updating employee records - Deal with employee requests regarding human resources issues, rules, and regulations - Assisting in payroll preparation by providing...


  • Bellville, South Africa University of the Western Cape Full time

    The UWC’s Information and Communication Services (ICS) Department play a pivotal role in delivering ICT services that enable and support the University’s strategic goals and objectives. In line with growing its capability and supporting the Digital Transformation Strategy of UWC, ICS offers an exciting opportunity for an experienced Systems...


  • Bellville, South Africa Jobted ZA C2 Full time

    Key Responsibilities - Leadership and Team Management - Lead, manage, mentor, and develop a team of six payroll professionals. - Foster a culture of accuracy, efficiency, and accountability within the payroll department. Payroll Processing and Compliance - Oversee the end-to-end payroll process for all employees. - Ensure compliance with South African...


  • Bellville, South Africa HR Talent Partner Full time

    **Job Overview**: **Date Posted**: Posted 2 days ago- **Location**: Bellville, Western Cape- **Job Title**: People Support Systems Administrator- **Education Level**: Bachelors Degree- **Job Level**: Intermediate- **Minimum Experience**: 3 - 5 Years**People Support Systems Administrator - Bellville, Cape Town.**: A renowned Cosmetics Company is looking for a...

  • HR Officer

    7 months ago


    Bellville, South Africa Stodels Nurseries (Pty) Ltd Full time

    Full recruitment function - Induction and on boarding of new employees including compiling and issuing contracts of employment and ensuring that all relevant paperwork is completed and received, on-boarding follow ups etc. - Advise on ER/IR issues - disciplinary and grievance procedures implemented according to legal and operational requirements - Review all...

  • Payroll Manager

    6 months ago


    Bellville, South Africa Feedem Recruitment Full time

    **Job Advert Summary**: We are seeking a highly skilled Payroll Manager to take charge of our payroll functions. Your primary responsibility will be to ensure accurate and timely payment of payroll expenses and taxes. Supervising our dedicated payroll team and collaborating with professionals from various departments will be key aspects of your role. We are...

  • Manager: Payroll

    7 months ago


    Bellville, South Africa University of the Western Cape Full time

    The University of the Western Cape (UWC) is a vibrant, diverse and dynamic university, rooted in the African continent with an increasing global reach. UWC actively responds in critical and creative ways to the development needs of the country, within an ever-changing and challenging global context. The role of the Human Resources Department is to support...


  • Bellville, South Africa CA Support Full time

    Key Responsibilities Leadership and Team Management Lead, manage, mentor, and develop a team of six payroll professionals. Foster a culture of accuracy, efficiency, and accountability within the payroll department. Payroll Processing and Compliance Oversee the end-to-end payroll process for all employees. Ensure compliance with South African tax laws,...

  • HR Admin

    4 weeks ago


    Bellville, South Africa Legates Group (pty) ltd Full time

    **Key Responsibilities**: - HR Administration:_ - Assist in recruiting, onboarding, and orientation of new employees. - Manage employee records and maintain HR databases. - Support performance management processes, including feedback and evaluations. - Coordinate training and development programs for staff. - Assist in administering employee benefits and...

  • HR Temp

    6 days ago


    Bellville, South Africa Nano IS Western Cape Full time

    **Nano IS Western Cape (Pty) Ltd** Job title: HR Temp (Maternity Cover) Location: Bellville **Description**: - We are looking for an HR Temp to assist with the effective execution of the HR projects, and to perform various administrative tasks to support daily HR operational activities. - Hours to be worked between 07:00 and 16:00pm, Mondays to...


  • Bellville, South Africa Pepkor Speciality Full time

    The HR Administrator plays an important supportive and administrative role for the Regional Operations HR Manager and Store Operations teams. The successful applicant will need to be thorough, with excellent attention to detail, and will possess well-developed organisational skills. The position will require the ability to work to deadlines and to smoothly...


  • Bellville, South Africa Pepkor Speciality Full time

    The HR Administrator plays an important supportive and administrative role for the Regional Operations HR Manager and Store Operations teams. The successful applicant will need to be thorough, with excellent attention to detail, and will possess well-developed organisational skills. The position will require the ability to work to deadlines and to smoothly...

  • Jnr HR Administrator

    5 months ago


    Bellville, South Africa Time Personnel Full time

    **Job Overview**: **Date Posted**: Posted 3 days ago- **Location**: Bellville, Western Cape- **Job Title**: Jnr HR Administrator- **Education Level**: Certificate- **Job Level**: Junior- **Minimum Experience**: 1 - 3 Years**Jnr HR Administrator - Bellville, Cape Town.**: Do you have an HR qualification with a grasp of the basics of BCEA and min two years...

  • Payroll Administrator

    1 month ago


    Bellville, South Africa Jobted ZA C2 Full time

    Requirements: Matric with a relevant Certificate / Diploma in Accounting / Bookkeeping will an advantage VIP Sage Payroll Professional (cloud) Microsoft Office Minimum 5 years experience in a similar role Responsibilities: This position is responsible for managing and processing payroll through Sage, administering leave using the Employment Self Service...

  • Payroll Administrator

    2 months ago


    Bellville, South Africa Pepkor Speciality Full time

    Pepkor Speciality is seeking a dynamic Graduate who has recently completed a Btech/Advanced Diploma to work closely with the Human Resource team for 12 months to gain workplace experience. **Key Responsibilities**: - Assist in the prep and processing of payroll, including calculations, reconciliations, and reporting - Maintain accurate and up-to-date...