Learning Design Administrator

5 months ago

Cape Town, South Africa Construct Education Full time

**Location: Cape Town**

**Reporting Line: Director of Learning Design (AU)**

**Working Practices: Minimum two days a week in the office with option to work flexibly for remaining days**

**Contract: 8 month Fixed-term contract**

**Working hours: 07H00 TO 15H30**

**Role summary**

The Learning Design Administrator supports the Learning Design team by undertaking a range of administrative tasks including planning, scheduling and organising of resource and stakeholder management, to ensure the learning design team is supported and new starters on boarded. By reviewing and collating reports and schedules, organising data and collating documentation, and supporting aspects of the student experience, this role requires active involvement in preparation for unit development and work in project management tools. The Learning Design Administrator will provide clear, consistent and organized support to members of the Learning Design team.

**Key responsibilities**:

- Schedule and arrange events (off site training days, workshops, catering, etc.) in the Learning Design team.
- During peak times, assist the Learning Design team with scheduling meetings, blueprints, events, etc.
- Maintain a file management approach allowing naming conventions and file storage to be accessible to all.
- Generate spreadsheets/reports/dashboards for data analysis purposes.
- Ensure the Learning Design teams have schedules and folders set-up for development
- Advanced ability with Excel to collate and manipulate data
- Maintain best practices for on-boarding and movements within the Learning Design team
- Liaise with the academic and wider teams to confirm unit availability and accuracy of course planners

**Key relationships**:
**Internal**
- Director of Learning Design
- Program Directors, Program Coordinators, Lead Unit Convenors
- Lead Learning Designers
- Unit Quality Team
- Student Support

**External**
- Partner university stakeholder

**Requirements**:
**Essential Skills, Experience and Qualifications**

**Previous experience in a fast paced administrative role with excellence in**:

- building excellent relationships with stakeholders
- proactively driving new and innovative ways of doing things
- attention to detail and exceptional spelling, grammar and written communication skills
- exceptional personal organisation skills and the ability to work autonomously
- producing quality outputs to tight timelines within a team.
- advanced Excel skills
- proficiency in Microsoft Word, PowerPoint, Outlook, Teams

**Personal characteristics include**:

- Highly developed interpersonal skills
- Demonstrated capability to be a co-operative team member and build positive working relationships.
- Autonomous, strategic thinker, results oriented and innovative

**What does success look like?**
- Maintain strong and collaborative relationships between OES internal and external stakeholders.
- On boarding of new starters and management of movements of staff across LD team run smoothly
- A motivated, performance focused team

**Benefits**

**The OES Group**

The OES Group is a team of over 1,750 people passionate about transforming lives through education. We are proud to work with the world's most prestigious universities and organisations to create online learning experiences that are immersive, learner-centric and at the forefront of innovation.

Our teams in the UK and Australia operate under the OES brand and the Construct brand in the US and South Africa. Together, with our vibrant and people focused culture, we have created over 11,000 online courses that have reached more than 100,000 learners worldwide.

Now is an exciting time to join our forward-thinking and fast-growing team. As demand for online education grows, we are actively seeking new partners, launching innovative products and expanding our presence in new geographies to capitalise on the opportunities the market presents.

**These are some of the perks you can expect when you join the team**:

- Flexible working hours
- Generous annual leave policy
- Learning and development opportunities within a global team
- Fun events organized by the Construct Social Committee

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