Contract Administrator

4 months ago

Cape Town, South Africa Maskew Miller Learning Recruitment Full time

**Job Desciption**:
**About Maskew Miller Learning**:
Maskew Miller Learning lends its name from the most trusted and recognizable publisher in South African history -?Maskew Miller. At Maskew Miller Learning, we believe that learning allows people to move forward in life, enabling them to have brighter futures.?

We are a B-BBEE - Level 1 contributor, providing education solutions ranging from early childhood learning to professional certification, curriculum-based print materials, e-learning content and tools, as well as teacher training. We publish in all 11 official languages and have the widest range of CAPS-approved content trusted by teachers. Our quality educational resources and materials are used in schools, TVET colleges, higher education institutions, and home and professional environments.

**Main Purpose**:
The contract administrator plays a vital role in overseeing and managing all contracts within the organization. This position is key to maintaining accurate contract records, monitoring critical dates, and facilitating timely renewals, which supports both compliance and operational efficiency. As the central point of contact for all contract-related matters, the contract administrator ensures that contracts align with business objectives and adhere to legal requirements.

**Key Duties and Responsibilities**:
**Accurately load and maintain author contracts on Bookmaster**
- Validate and ensure that the author contracts have been fully signed by all relevant parties before loading on Bookmaster.
- Capture contract information on Bookmaster/financial account system.

**Accurately load and maintain contracts in the contract management system.**
- Coordinate with relevant stakeholders to initiate the renewal process well in advance of contract expiry.
- Support the business with preparing renewal documentation and facilitate the approval process as required.

**Compliance and Documentation**
- Ensure the author and vendor contracts comply with company policies and legal requirements.
- Maintain organized and secure contract files on the digital platforms.

**Reporting and Analytics**
- Generate regular reports on contract status, upcoming renewals, and expirations.
- Provide insights and recommendations based on contract data analysis.

**Stakeholder Communication**
- Act as a liaison between Procurement, Legal, and other departments to resolve any contract-related issues.
- Communicate with vendors as needed to clarify contract terms or address concerns.

**Process Improvement**
- Identify opportunities to streamline contract management processes and implement best practices.
- Assist in developing and updating contract management policies and procedures.

**Support Procurement Activities**
- Provide support to the Procurement team in other contract-related tasks and projects as needed.
- Assist in the preparation and administration of RFPs, RFQs, and other procurement activities.
- Support the business with managing vendor/supplier performance in relation to contractual agreements.
- Provide ongoing assistance to staff in the administration of contractual agreements.

**Educational Requirements**:

- Relevant qualification

**Experience Requirements**:

- 2- 3 years’ administration experience in publishing environment.
- Experience in a procurement environment, with an understanding of procurement processes, contract negotiations, and supplier management.
- Experience working with Bookmaster (Advantageous)

**Skills and Competencies**:

- Effective verbal and written communicator
- Ability to build and maintain positive relationships with key stakeholders
- Strong ability to multitask
- Proven analytical and problem-solving skills
- Proven time management skills
- Highly organised and detail-oriented
- Adaptability

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