Procurement Officer: Idd

5 months ago

Midrand, South Africa DBSA Full time

The purpose of this role is to manage the procurement cycle and implement the infrastructure procurement plans. The role will include being responsible for tender process, support the evaluation teams and ensuring effective supplier performance management.

**Key Responsibilities**:

- Ensure compliance of the Infrastructure Delivery Division with all relevant laws and regulations as it relates to supply chain management for the Infrastructure Delivery Division’s operations
- Ensure overall compliance of supply chain management and risk management of supply chain management
- Facilitate innovation and efficiency improvements across the Infrastructure Delivery Division’s supply chain
- Monitor and ensure consistent service delivery levels across the programme structures and the areas of improvement
- Manage lead times of procurement and maximise economies of scale
- Oversee all aspects of the tender process and ensure coverage of legal requirements for the Infrastructure Delivery Division arising from all supply chain management processes
- Conduct an ongoing review and provide recommendations on how to optimise supply chain management across the Infrastructure Delivery Division
- Conduct detailed training and workshops with programme teams to increase ease of operations and relationship management with all supply chain management
- Facilitate monthly demand planning meetings with programme teams to understand their procurement/tender requirements and feed into cash flow planning and working capital planning with the financial accounting team
- Provide input into contract management process and the monitoring of performance of suppliers and improve/increase the Infrastructure Delivery Division’s focus on value for money spent
- Support the SCM committees in line with supply chain management regulations
- Manage and control the risk register for supply chain management and the overall impact on the financial growth of the Infrastructure Delivery Division
- Promote sharing of information and on the job training to ensure all team members in the Infrastructure Delivery Division understand the financial controls they are responsible for executing and what can go wrong if they do not uphold the spirit and soundness of the financial control environment
- Conduct quarterly spend analysis to identify changes and opportunities
- Ensure spend is categorised into correct commodities
- Conduct market research
- Monitor and manage supplier performance
- Manage the list of preferred vendors and contractors across all the Infrastructure Delivery Division projects
- Conduct supplier relationship management activities

**Expertise & Technical Competencies**:
Minimum Requirements
- Bachelor’s degree in Business, Engineering or Supply Cain Management related discipline
- A minimum of 3 to 5 years’ experience in tender management and infrastructure procurement.
- Experience in professional service providers procurement for construction and allied industries.
- A strong career track record in managing the supply chain management function within a large, complex organisation with multidimensional businesses for a minimum period of 3 to 5 years.
- Strong understanding of and commitment to good corporate governance, supply chain management regulations and laws and other regulatory requirements including the PFMA.
- Exposure to supply chain management within the government environment is a minimum requirement.
- Working experience with SAP Procurement module or a similar ERP system.

Advantageous
- Member of Chartered Institute of Purchasing and Supply would be an added advantage
- Construction/Infrastructure procurement
- MS Office proficient

Technical

Written Communication
- Understands that different writing styles are required for different documents or audiences.
- Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
- Has a solid mastery of writing principles such as grammar, sentence construction etc.

Reporting
- Designs / customizes reports to meet user needs.
- Prepares complex or tailored reports, gathers information from a variety of sources, analyses and includes in a report.
- Keeps standard reports under review and proposes improvements to meet user needs.

Problem Solving
- Identifies complex problems based on a broad range of factors, many of which are ambiguous or difficult to define.
- While remaining guided by organisational values, identifies optimal solutions, thinking first in terms of possible approaches and flexibilities in the system vs. blind adherence to rules or procedures.
- Implements solutions to complex problems, then evaluates the effectiveness and efficiency of solutions and identifies needed changes.

Stakeholder Management
- Actively engages partners and encourages others to build relationships that support DBSA objectives.
- Understands and recognises the contributions that staff at all levels make to delivering priorities.
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