Procurement Officer- Fixed Term Contract

4 weeks ago

Midrand, South Africa Tsebo Group Full time

**About Us**:
Tsebo Security Solutions is looking for a Procurement Officer to provide divisional Procurement with Category Management and Strategic Sourcing support, sub-contractor screening and onboarding, Procurement document management, e-Procurement systems maintenance and support

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering**, **Facilities Management**, **Cleaning and Hygiene**, **Pest Control**, **Protection**, **Energy**, **Procurement**, **Workspace Design**, **Engineering, Remote Camps**, and more. **Developing our people **- the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. **DOWNLOAD OUR ONE-PAGER**

**Duties & Responsibilities**:
**Complaint supplier database**
- All new suppliers, contractors and sub-contractors adoptions are processed according to current policy and process and all sub-contractors are screened and adopted accordingly.
- Ensure compliant and complete document management.

**Customer focus**
- Customer (divisional or client) deadlines and turnaround times for various processes are met and exceeded where possible.

**Strategic sourcing and Category Management administrative support**
- Provide administrative support to the procurement manager and creditors manager.
- Conduct market research and source suppliers, contractors and sub-contractors for consideration.
- Draft supplier agreements and supporting documentation.
- Assist with tender drafting and administration.
- Conduct spend analysis.
- Respond timeously and efficiently to all reasonable requests by Managers.

**Account query resolution**
- Liaise with the divisional Finance and Creditors teams and sub-contractors to ensure account queries are attended to efficiently and timeously.

**Compliance to all policies and processes**
- Practice efficient, Policy compliant and ethical procurement practices at all times.

**e-Procurement systems administration**
- Vet and onboard approved suppliers as instructed by Procurement
- and Creditor Managers and as per current Policy and process.
- Create and maintain item masters on the e-Procurement platform(s)
- Actively manage Trade Agreements and Vendor Master Data on e-Procurement systems and databases.

**Skills and Competencies**:

- Proficient user of MS Office Excel and Word
- Strong analytical and numerical skills to collect and interpret data
- Good communication skills
- Knowledge of e-Procurement systems
- “Procure to Pay” process knowledge as relates to Procurement through to Finance
- Working knowledge of Procurement compliance and risk factors
- Goal oriented “Finisher Completer”
- Exceptional attention to detail
- Strong numeracy skills
- Basic negotiation skills
- Strong planning, prioritising, organising and time management skills with the ability to multi-task effectively
- Ability to work independently as well as within a team to meet a singular goal or deadline
- Database management
- Ability to communicate effectively at all levels with management and sub-contractor
- Knowledge of e-Procurement systems (D365 will be advantageous)

**Qualifications**:

- Minimum Grade 12
- Procurement or Supply Chain Qualification an advantage

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