Procurement Officer

3 months ago

Midrand, South Africa SKYWORTH GREEN ENERGY Full time

**Job Purpose**

Skyworth Green Energy is looking for a motivated and results-driven Procurement Officer to join our dynamic team. The incumbent will be responsible for sourcing, negotiating and ordering/procuring of goods and services essential for the successful implementation of projects and the efficient functioning of the supply chain processes and business.

Work closely with managers, project teams, vendors, and other stakeholders to ensure that all procurement activities are conducted in a timely and cost-effective manner, while also adhering to relevant procurement compliance standards. Coordinate and execute contract administration and activities related to the procurement of goods and services.

**Job Requirements**:
**Qualifications**
- Grade 12 (Matric) or equivalent.
- National Diploma in Supply Chain Management, Procurement or related field is required.
- CIPS Qualification would be advantageous.

**Skills and Experience**
- Minimum of three (3) years’ experience in a procurement position preferably in the renewable energy sector
- Excellent negotiation, and contract management skills
- Excellent communication, and interpersonal skills, including ability to effectively communicate with internal and external customers
- Proficiency in procurement softwares / ERP systems and MS Office
- Knowledge of local and regional regulations related to renewable energy is a plus.
- Advanced computer literacy.

**Responsibilities**:
**Procurement Planning and Execution**
- Track and accurately report procurement expenditures against budget allocations. Identify and implement cost saving initiatives in procurement spending.
- Identify reliable suppliers, negotiate contracts, and establish vendor relationships based on quality, cost, and delivery time.
- Analyse cost estimates, category spend and budgets to identify opportunities for cost savings and optimization.
- Identify appropriate sourcing methods for various categories to support business objective.

**Procurement Administration**
- Collaborate with internal stakeholders, i.e. finance and project teams to determine supply requirements, create purchase requisitions, and handle procurement processes.
- Timeously prepare and issue authorised purchase orders and other procurement documents. Turn all purchase order request into Order within 72 hours
- Prepare and maintain purchase records and reports. Expedite PO’s.
- Ensure PO’s are valid and are closed within reasonable time not exceeding three months.
- Assists with contract administration and activities related to the procurement of goods and services.
- Maintain accurate and active records of procurement activities, including supplier information, contracts, purchase orders, and inventory levels at a central point.

**Supplier and stakeholder Management**
- Negotiate and build supplier relationships, providing alternative solutions when needed.
- Identify and evaluate existing and potential suppliers and identify preferred suppliers based on specific criteria.
- Maintain adequate supplier database sourcing per commodity and reduce reliance on single vendor.
- Coordinate and maintain relationships with current portfolio of suppliers, ensure due diligence and fostering long-term vendor relationships.

**Risk Management & QA/Compliance**
- Conduct supplier/vendor performance evaluations and implement corrective actions as needed.
- Monitor supplier performance, conduct periodic evaluations, and address any issues or concerns.
- Review and renegotiate contracts with suppliers, assess existing contract feasibility, and conduct risk assessments for potential contracts.
- Implement KPI’s with suppliers i.e. OTIF, Accuracy of Invoice, Reduce Credit Note and Quality of supplies.

**BBBEE management**
- Assist with ensuring that Skyworth obtains a high BBBEE score for the procurement element.
- Coordinate the collation and administration of BBBEE documents.
- Prioritise the supplier with high score of BBBEE when sourcing without compromise on quality.

**Compliance with company policies and procedures**
- Maintain compliance with all company policies and procedures.
- Identify potential risks and vulnerabilities in the procurement process and suggest mitigation processes.
- Perform other related duties as assigned by management.

**Behavioural Competencies
- required**
- Excellent communication and interpersonal and sales skills.
- Self-motivated, with a passion for sustainable and clean energy solutions.
- Ability to work independently as well as part of cross functional teams
- Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
- Ability to multitask and prioritize tasks and attention to detail
- Solid knowledge of SCM principles and concepts
- Ability to carry out assignments to completion within parameters of instructions given, prescribed routines and acceptable practices
- Ethical Conduct
- Adherence to ethical standards

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