Medical Office Manager

4 weeks ago

Centurion, South Africa StaffCentral Consulting Full time

**Job Duties/Responsibilities will include**:
Maintain relevant office systems such as electronic and manual filing systems

Coordinate project activities to improve outputs on an ongoing basis

Review work and other strategic project documents to assess the effectiveness and outcome of project implementation

Support the implementation of data management/monitoring and evaluation

Co-ordinate and troubleshoot project operational activities

Support the compilation of monthly, quarterly, annual, and ad hoc reports according to requirements

Work with Communications staff to develop organizational M&E frameworks and effectively track data/results

Prepare agendas for meetings

Take dictation and minutes at relevant meetings

Support Director to ensure all HR documents are completed accurately and monitor leave compliance of team

Coordinate and schedule relevant appointments and meetings

Assist in preparing briefing papers, reports, and presentations

Deal with incoming requests - often corresponding on behalf of the Director

Act on action points that transpired from meetings and track progress accordingly

In the absence of the Director, conduct relevant follow-ups, make decisions, and delegate work to others

Update and maintain the Director’s curriculum vitae by recording publications, conference attendance/presentations, and involvement in mentorship activities

Coordinate and confirm travel arrangements (flights, accommodation, and transport)

Provide itinerary as required

Grade 12 with a relevant qualification in Business Administration, Project Management, or Secretarial

Valid driver’s license

Minimum 3 years experience in Business Administration, Project Management, or Secretarial

Experience working in a medical environment

Exceptional organizational and administrative skills with working knowledge of Microsoft Office and Excel

Able to maintain confidentiality, tact, and professionalism at all times

Able to exercise discretion, high levels of initiative, and independent decision-making

Must be assertive, confident, and adaptable

Self-motivated, able to work independently and work as part of a multidisciplinary team

Able to work in a highly pressurized environment and adapt to changes

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