Head of Finance

7 days ago

Somerset West, South Africa Exceed Hr Full time

**Reference: AV 6487**

**Consultant: Anneke Viviers**

**Description**:

- Develop internal financial and accounting policies and procedures such to ensure adequate controls are installed and that substantiating documents are in place
- Ensure compliance with internal financial and accounting policies and procedures
- Document and maintain complete and accurate supporting information for all financial transactions
- Financial Modelling
- Prepare monthly management accounts
- Act as the financial spokesperson and custodian of the company
- Oversee and contribute to the production of monthly reports and other financial statements for use by Executive Management, the Board of Directors and / or the Audit and Finance Committee
- Attend board meetings
- Report any irregularities or perceived irregularities to the Board for
consideration and guidance
- Establish guidelines for budget and forecast preparation
- Prepare annual budget and present to the Board of Directors
- Directly assist the CEO and play an important role on the executive management team on all strategic and tactical matters as they relate to budget management
- Assist department heads with setting of department budgets, as well as the monthly tracking of budgets to actuals
- Approve various department spend - compared to budget.
- Approve all internal travel requests (Internal sales to be approved by CEO, installation, or maintenance travel to be on quote).
- Approve all expense claims for payment (CEO to approve mileage for sales, Lead Project Manager to approve travel for PMs).
- Provide CEO and senior management with an operating budget and work with them to ensure success through cost analyses
- Ensure adequate cash flow to meet organisational needs
- Develop and maintain financial accounting systems for management of cash, debtors and creditors.
- Oversee debt collection and assist as and when needed
- Assist CEO with raising Capital Financing
- Assist CEO with raising Project Financing
- Collate and prepare all financial and related data of business proposed for acquisitions by the company in order to establish assets, liabilities and commercial potential for Board consideration
- Ensure all statutory compliance are in place
- Manage project approval by assisting with the development and maintenance for policies and procedures around the project management of jobs
- Assist with project costing
- Ensure that signed documents and deposits are received prior to commencement of jobs
- Approve all accepted quotes to be processed through Project Tray without deposit or required documents (Where documents & deposits are required, Hardware can be ordered based in PO.)
- Provide guidance to PM’s and RM’s when projects do not run according to plan
- Perform project profitability analysis
- Assist with the setting of annual revenue budgets
- Remain actively involved in weekly revenue forecast/tracker updates; provide guidance to Business Development Executives in updating trackers and attend weekly sales meetings
- Oversee the job sign-off process, and only recognise revenue when final sign-off of a job is received by a client
- Assist with the preparation of monthly revenue report, to report any overs/unders on revenue targets
- Oversee the annual increase process (to be done according to anniversary date)
- Oversee the procurement process and ensure that stock is always at the optimal level
- Develop, implement and maintain procedures around stock and the warehouse function to ensure that stock is accounted for accurately
- Assist in the design and implementation of warehouse policies, processes and procedures
- Ensure timeously submission of WCA annually (May)
- Ensure timeously submission of CIPC Annual Return (August)
- Oversee the insurance function and ensure that the company has sufficient Insurance cover on all levels.
- Ensure statutory compliance by correct and timeous submission and payment of VAT (monthly), Income Tax (annually), PAYE (Monthly & Bi
- annually) and PROV tax (Bi-annually)
- Liaise with Audit committee
- Liaise with external auditors

**Qualifications**:

- Accounting Related Qualification (CA(SA), CIMA,)
- 15 years post qualification experience (finance) ü 10 years Managerial experience (Team of 5+)
- 10 years HR experience
- Extensive Xero Experience (DEAR Inventory is a bonus)
- Strong leadership skills
- Analytical with strong problem solving skills
- Managerial skills
- Excellent verbal and written communication skills

**Job Types**: Full-time, Permanent

Work Remotely:

- No

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