Hse Administrator

5 days ago

Johannesburg, South Africa Gilbarco Full time

**JOB TITLE**:HSE Administrator

**DEPARTMENT**:HSSE

**REPORTING TO**:Head of HSSE

**LOCATION**: Bedfordview, South Africa

**ADDITIONAL INFO**

**PURPOSE OF POSITION**

The purpose of the HSE Administrator is to compile a BP HSSE Maintenance File for each BP Scheduled Maintenance Site.

**KEY RESPONSIBILITIES**
- To communicate with the schedulers daily to receive the BP Scheduled Maintenance Site List.
- Open a file for each BP Scheduled Maintenance Site on the BP on-line portal,
- Collect data and upload all documents to the BP on-line portal as per BP HSSE regulations
- Make changes to the HSSE documentation so that it is specific to the BP Maintenance Site.
- Complete the BP Scheduled Maintenance Site File within 4 hours
- Request approval from BP for the BP Scheduled Maintenance File via the on-line portal within 4 hours.
- Inform the Schedulers of the approval status of the BP Scheduled Maintenance File.
- Communicate with the Safety Officer on a weekly basis to ensure that they have access to or have received the most recent revised HSSE documentation.
- Update HSSE documentation, when necessary
- Track and manage personnel documentation (i.e.ID cards, driver's licences, etc.)
- Notify the HSSE Administrator before expiration date of employee's documentation

**DELAGATION OF AUTHORITY**

Stop Work Authority

**POSITION RELATIONSHIPS**

**Internal**
- Retail Managers, Supervisors and Technicians.
- HSSE Officer and HSSE Administrator

**External**
- BP
- Other Retail Clients
- **MEASURES OF PERFORMANCE (INDICATORS)**

**Leading**
- 100% - Finish the BP Scheduled Maintenance Site File, within 4 hours
- 100% - Request approval from BP for the BP Scheduled Maintenance File via the on-line portal within 4 hours.
- **Lagging**:

- OTD - Communicate with the schedulers daily in order to receive the BP Scheduled Maintenance Site List
- OTD - Communicate with the Safety Officer on a weekly basis to ensure that they have access to or have received the most recent, revised HSSE documentation.

**PERSONAL QUALIFICATIONS & EXPERIENCE**

**Description**

**Education/achievements**

**Required**
- Grade 12
- Hazard Identification and Risk Assessment Training
- Construction Regulations Training
- OHS Act Training

**Experience/Knowledge**
- Experience in Hazard Identification and Risk Assessment
- Experience in Legal Appointments
- Experience in the development and implementation of policies and procedures
- Experience in HSSE Statistics
- Forecourt experience

**Specific Skills**

Proficient in use of MS Office Suit (Excel, Power Point, Word, Outlook

**ROLE SPECIFIC COMPETENCIES & BEHAVIOURS**

**Customer Driven**
- Gains insight into customer needs.
- Identifies opportunities that benefit the customer.
- Builds and delivers solution that meet customer expectation.
- Establishes and maintains effective customer relationships.

**Collaborative**
- Works cooperatively with others across the organization to achieve shared objectives.
- Represents own interest while being fair to others and their areas.
- Partners with others to get work done.
- Credits others for their contributions and accomplishments.
- Gains trust and support of others.

**Inclusive**
- Seeks to understand different perspectives and cultures.
- Contributes to a work climate where differences are valued and supported.
- Applies others’ diverse experiences, styles, backgrounds, and perspectives to get results.
- Is sensitive to cultural norms, expectations, and ways or communicating.

**Accountable**
- Follows through on commitments and makes sure others do the same.
- Acts with a clear sense of ownership.
- Takes personal responsibility for decisions, actions and failures.
- Establishes clear responsibilities and processes for monitoring work and measuring results.
- Designs feedback loops into work.

**Champions VBS**
- Identifies and creates the processes necessary to get work done.
- Separates and combines activities into efficient workflow.
- Seeks ways to improve processes, from small tweaks to complete reengineering.
- Is a simplifier, focused on cutting through complexity?
- Prioritizes to the critical few - focuses on what matters most.

**Self-Aware**
- Reflects on activities and impact on others.
- Proactively seeks feedback about shortcomings.
- Admits mistakes and gains insight from experiences.
- Knows strengths, weaknesses, opportunities, and limits.

**Pioneering**
- Comes up with useful ideas that are new, better, or unique.
- Introduces new ways of looking at problems.
- Can take a creative idea and put it into practice

About Us

Gilbarco Veeder-Root represents the leading brands of solutions and technologies that provide convenience, control, and environmental integrity for retail fueling and adjacent markets. In 2002, the Gilbarco and Veeder-Root companies combined into one marketing brand, with distinctive and complementary business lines, services, and sales capabilities. Veeder-Root is the world's leading supplier of aut

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