Company Secretary Consultant

5 months ago

Pretoria, South Africa SoluGrowth (Pty) Ltd. Full time

SoluGrowth PEO is seeking to appoint a talented and experienced Company Secretarial Consultant to join our H2R Business Service desk. The successful applicant would have proven experience in the provision of effective company secretarial service to the Shareholders, Board, sub-committees and other governance structures of the organisation and to ensure compliance with governance and statutory requirements.

As a Company Secretarial Consultant, you will provide company secretarial services to SoluGrowth’s clients. All company secretarial and associated tasks must be completed in an efficient, professional and timely manner, providing a high quality of service to the client.

Knowledge and experience in the Business Process Outsourcing (BPO) industry will be advantageous.
- Must have own reliable transport.
- Must have a valid drivers’ licence.
- Must be able to additional/overtime hours when required.
- Must have a stable internet connection when working after-hours and when working remotely.
- Fluent in English and Afrikaans.

**RESPONSIBILITIES**
- All company secretarial related work, i.e.
- Maintenance of Close Corporations
- Registration of Companies
- Maintenance of Companies
- Conversion and/or Deregistration of Close Corporations and/or Companies.
- Appointing and resigning Directors / Members, Auditors / Accounting Officers, and Public Officers.
- Allotment, transfer and buy back of shares.
- Preparation of special resolutions.
- Preparation of minutes and notices.
- Submission of annual returns.
- Filing and following up on outstanding documentation.
- Updating of statutory records.
- Liaising with clients / CIPC.
- Basic Trust administration.
- Issuing fees and following up on debtors.
- Prepare factual findings reports.
- General administrative tasks.
- Assist in managing a portfolio of company secretarial client entities, maintaining strong relationships with the clients.
- Prepare; consolidate and circulate Board, Trust and subcommittee packs ahead of meetings.
- Participate in board meetings, preparing first draft of minutes and matters arising.
- Prepare and review shareholder's meetings, circular resolutions and minutes/resolutions.
- Liaison with Board/Shareholders, beneficiaries, auditors, bankers and Lenders (as required).
- Preparation and filing of statutory forms with Companies and Intellectual Property Commission ("CIPC").
- Dealing with queries on a day-to-day basis from internal teams, Banks, Lenders, auditors and regulators.
- Maintenance of statutory registers and minute books.
- Update and maintain the electronic company registers and statutory records for all companies.
- Annual general meeting preparation, consolidation and provide the company secretary with relevant documents (proxies, MOl's, Notice of AGM etc.
- Other ad-hoc administrative duties such as KYC requests.
- Management of non-executive director fees.
- General/Ad-hoc governance team support for Company Secretary and Corporate Governance Consultants.
- Schedule and Convene Trust, Board and subcommittee meeting(s) (if needed).

**QUALIFICATIONS & EXPERIENCE**:

- Registered Tax Practitioner (TP) with SARS.
- Experience using company secretarial software (e.g. Profsec, Greatsoft or Infodocs) will be advantageous.
- CIPC eServices Portal knowledge.
- SARS e-Filing Portal knowledge.
- Registered Commissioner of Oath will be advantageous.
- Minimum of 3 years’ experience in a similar role.

**CORE COMPETENCIES & ATTRIBUTES**

***Behavioural Competencies**
- Building and maintaining credible relationships.
- Active learning.
- Strong decision-making skills.
- Contributing to team success.
- Customer Focus.
- Working under pressure.
- Dealing with difficult customers and stakeholders.
- Excellent communication and interpersonal abilities.
- Meticulous attention to detail.
- Discretion and diplomacy.
- Enthusiasm for keeping up to date with legislation.

**Technical competencies**
- Good understanding on company governance and requirements.
- Solid delivery of completed assignments, keeping the Line Manager and client updated as appropriate.
- Solid Administration skills.
- Solid Planning and organising skills.
- Solid communication skills.
- Solid understanding of duties and responsibilities of a company secretary.
- Solid knowledge and understanding of the Companies Act and the King IV principles.
- Microsoft Office365 intermediate experience (Excel, PowerPoint and Outlook).

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