Company Secretary

2 weeks ago

Pretoria, South Africa Stonebridge HR Solutions Full time

We are looking for an experienced Company Secretary with good experience with Statutory matters and CIPC for the Faerie Glen area in Pretoria East.

**Requirements**:

- Franchise sales support
- Verify the Applicant score on the score card;
- Perform credit checks on each Applicant;
- Verify the correctness of variable data on the drafted franchise agreement/right-size addendum against the source documents and sign off on franchise agreement/ addendum checklist;
- Verify franchise territory borders against neighbouring franchise territory borders for possible overlaps documents and sign off on franchise agreement checklist.
- Verify the accuracy of the Contract Summary compiled from the final franchise agreement/addendum.
- Preparation and processing of addenda pertaining to amendments to franchise corporate governance, i.e., director
- and shareholding changes, etc.
- Draft addenda according to amendments for review and approval;
- Prepare final addenda and supporting documents, if applicable, for signing;
- Process signed addenda accordingly;
- Distribute contract summaries detailing amendments to staff;
- Set up FMR reminders to finance department regarding commencement date of amended fees, if applicable;
- Draft, submit and file letters: (Permission wrt changes to Trade names, etc.);
- Manage the registration and/or name changes of entities containing the Company’s trade name;
- Ratification and/or amendments of franchise agreements when applicable;
- Legal demand letters, Notices of deficiency correction procedure and Terminations
- Upon instruction from the National Franchise Manager or Managing Director, prepare letters of demand or notices of deficiency correction procedure, whichever is applicable, for approval;
- Submit approved letters to recipients;
- File originals and supporting documentation in the franchise file;
- Diarise all dates to be actioned according to the demand or procedure issued;
- Action procedures according to demand letters;
- Notify management of action dates pertaining to deficiency correction procedures;
- Upon instruction from the National Franchise Manager or Managing Director, prepare termination notices according to the brief for approval;
- Submit approved termination notices to recipients;
- Advise the certain entities of the termination
- File originals and supporting documentation in the franchise file;
- Corporate governance and company secretarial matters
- Ensuring that all new Franchisees comply with Employer’s corporate governance requirements;
- Follow-up on outstanding corporate governance issues;
- Monitor and oversee the Employer’s franchise network’s corporate governance and compliance to relevant legislation and regulation, as well as:

- the Employer’s policies and procedures;
- the Employer’s standard operating procedures;
- Board decisions / instructions.
- Assist with all other legal matters required by the Directors or National Franchise Manager, e.g., new Franchisee’s MOI, shareholders’ agreement, etc.;
- Ensure that management team and colleagues at the Employer have a sound knowledge of contractual rights and obligations (with specific reference to the franchise agreement, operations manual, CI manual, HR manual and standard operating procedures.).
- Systems & document and database management
- Offer assistance to the National Franchise Manager in maintain computer files and directories in regard to the Employer’s franchise network;
- Maintenance and update of the following contact lists:

- Franchisee;
- Employer’s staff;
- Power Partner; and
- Panel Attorney
- Archive files of terminated Franchisees;
- Prepare and maintain active and archive records of the Employer’s franchise network’s corporate governance and keep copies on the server.
- Administration, template documentation and database maintenance
- Update and maintain the Employers template documentation in accordance with Employer’s CI Manual and strategies;
- Create, update and maintain template presentations in accordance with Employer’s Corporate Identity Manual and strategies;
- Compile and refinement of Power Point presentations, proposals and other presentations on an _ad hoc_ basis, in accordance with Employer’s Corporate Identity Manual and strategies
- Assist the National Franchise Manager with new projects if and when required.
- Board Meetings
- Assist the Managing Director with the arrangements for the Board Meetings: venue, refreshments, equipment etc.;
- Assist the Managing Director with drafting and submission of notices, agenda, minutes, etc.;
- Assist the Managing Director with the preparation and compilation of board packs and Shareholder’s information.
- Company Secretarial
- Assist the National Franchise Manager and Managing Director with the Employer’s own corporate governance and company secretarial matters, specifically in regard to external stakeholders such as:

- the PPRA;
- FICA;
- Services SETA;
- REBOSA;
- IEASA; etc.
- Atte

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