Junior Company Secretary

5 months ago

Pretoria, South Africa Green Marble Recruitment Consultants Full time

Are you ready to be the backbone of a thriving company? We're seeking a dynamic, organised, and proactive individual to step into the pivotal role of Company Secretary. If you thrive in a fast-paced environment where attention to detail and strategic thinking are key, then this opportunity is tailor-made for you.

**Minimum Requirement**
- Relevant qualification with at least 3 years relevant practical experience, or Grade 12 with 5 years relevant experience.
- Dictaphone typing experience.
- Extensive minute-taking and minute-writing experience in both Afrikaans and English.
- Above-average business writing skills.
- Driver's license and ability to travel.
- Strong organizing and administrative skills.
- Meticulous attention to detail.
- Good interpersonal and communication skills.
- Fully bilingual in English and Afrikaans (written and spoken).
- Computer literate in all MS Office programs on an intermediate level.
- Adobe Bookmark system experience will be an advantage.

**Responsibilities**
- Taking and preparing minutes, agendas, annexures, and decision registers for the various meetings within the Group of Entities.
- Support with the appointments of Trustees at the Master’s Office and Directors at the CIPC.
- Internal notices and external liaison with service providers for the composition of annual reports.

Governance Support:

- Support with review and amendments to the constitution, various MOI and trust deeds.
- Maintain and update policies within the Entities.
- Maintain and update the registers of declared interests of Entities’ Boards.
- Ensure compliance with the requirements in terms of the SLAs between the Company and the Entities within the Group.
- Support to the Company Secretary with regards to matters relating to governance, risk, and compliance, inclusive of research regarding these matters.

Congress Support:

- Support with preparation, planning, and implementation of the detailed Chairperson’s agenda.
- Support with updates of rules of order and voting protocol applicable.
- Support the Election Committee with the election process, prior to and during voting processes.
- Support at meetings of the Board with voting procedures and protocols.

Projects and Trusts:

- Internal communication relating to all Trust matters.

Training and Development of Elected members
- Co-ordinate arrangements for the induction of newly elected members of the various Boards.
- Research and writing of articles for the company magazine relating to the Company Secretariat’s relevant matters.

Trademarks:
Ad Hoc Legal and other processes:

- Support with legal or other processes inclusive of tenders.
- Represent the Company in the Body Corporate meetings.
- Ad hoc research for the preparation of legal documentation, contract reviews, etc.

General Administrative support to the Company Secretary:

- Typing and translation of documentation.
- Maintain filing system (electronic and physical).
- General support as required.

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