Firearms and Asset Control Officer

5 months ago

Polokwane, South Africa SBV Services (Pty) Ltd. Full time

**Purpose of the Position**

Serves as a Custodian for various company assets within the Logistics department. Responsible for controlling, issuing and
receiving of firearms, ammunition and other Logistics equipment in accordance with SBV’s Policies and Procedures

**Key Performance Areas (KPAs)**

**Issue Correct Firearms, Ammunition and Other Company Assets**
- Validate if the person receiving the equipment in the gun vault is an SBV employee.
- Verify that staff complete the firearm register correctly during handover process.
- Authenticate all firearms, ammunition and equipment that are issued, matches to the relevant permit/s.
- Update the centre firearms register accordingly, where applicable.
- Reconcile firearms, ammunition and equipment that were issued to the employees to that which has been received

back from employees.
**Assist with the Minimisation of Risk**
- Comply with and adhere to company agreed SOPs before issuing out any firearms and legislative rules & regulations

relating to firearms and safety within the gun vault area.
- Manage firearm vault keys during shifts and sign key in at the end of the shift and maintain control of access to the

gun vault.
- Maintain accurate and complete registers, permits and paperwork as well as verify that the employee/s being issued

with a firearm/s are in possession of a valid competency certificate for the specific category of firearm/s and are

registered with PSIRA on a daily basis.
- Confirm that all assets are handed in before releasing employees from their duty on the relevant system.
- Adhere to the Firearms Control Act 60 (No 60 of 2000), the Firearms Regulations 2004 and Regulation 21.
- Tag, store and report on broken/faulty firearms received as per firearms policy and provide a detailed record of all

firearms related incidents in the Occurrence Book (OB).
- Inspect firearms and ammunition on a weekly basis to ensure that firearms are clean, in a working condition and serial
numbers are visible and correct.
- Control stock to validate that all company firearms, ammunition and equipment is accounted for.

**Balance Vault daily**
- Balance & reconcile all assets received to what was issued before booking in the Vault Keys.
- Conduct thorough hand-over from one Firearms and Asset Control Officer to another.
- Complete and submit dually signed asset balancing documents to management.

**Manage administrative functions within one’s area**
- Conduct monthly stock inventory and reconcile with previous month.
- File all records for audit purposes.
- Obtain quotations and place orders for new stock in accordance with company policy.
- Collate sizes and forward to the Logistics Legislative Manager, receiving and dispatching all uniforms to employees as

and when required.
- Assist with control room officer duties when required.

**Administration and Management of applicable System**
- Administer and manage the applicable system required to perform one’s tasks for the day.
- Log system faults with SBV Service Desk and notify Legislative office of fault/s.
- Obtain relevant authorisation and reference numbers if manual processes are to be followed.
- Load new employees and assets accurately on to the system.
- Identify imminent (120 days) expiry of staff firearm competency certificates and issue reminder letters within an

appropriate time frame.
- Liaise with local South African Police Service Station Designated Firearms Officer in terms of employee firearm

competencies (obtaining printouts and verifications).
**Live the organisation culture within one’s Centre**
- Live the department’s values while inspiring confidence and generating excitement, enthusiasm and commitment

towards the mission.
**Provide leadership to employees within the organisation, creating a winning culture and high morale, lead as an **Ambassador and Executor of change.**
- Act as a change champion in periods of change to ensure continuity to operations

**Minimum Requirements: Work Experience**
- 3 years CIT experience with knowledge on firearm and competency processes

**Minimum Requirements: Education**
- Grade 12

**Special Training or Requirement**
- Factt training
- Grade C PSIRA Registration
- Fire Arms Competency Certificate in Handgun and Rifle categories
- Intermediate Ms Word, Excel and Outlook

**Behavioural Competencies Required**
- ** Verbal**-, Non-verbal and Written Communication Skills: Ability to effectively interact with individual/ group, using

appropriate verbal-, non-verbal
- or written communication on the required level, and sending out/ receiving a clear

message in the intended way
- ** Logical Thinking and Judgment Ability**: Use of discretion and logical reasoning in a clear and consistent manner whilst

considering/evaluating of information/circumstantial evidence in order to draw sound conclusions, form an opinion

and make a good decision
- ** Relationship
- and Alliance Building Skills/ Social Intelligence**: Ability to skilfully use

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