Administrative Assistant/bookkeeper

2 weeks ago

Cape Town, South Africa Purple Sales Solutions Inc. Full time

**About Us**:
Purple Sales seeks a detail-oriented and organized Administrative Assistant/Bookkeeper to join our team. In this role, you will play a crucial part in ensuring the smooth operation of our administrative and financial processes. You will manage various administrative tasks and assist with bookkeeping duties to support our day-to-day operations.

**Responsibilities**:

- **Administrative Support**:

- Schedule appointments, meetings, and travel arrangements for team members.
- Maintain accurate records and files, both electronic and physical.
- Assist in preparing reports, presentations, agreements, and other documents.
- **Bookkeeping**:

- Maintain accurate records of financial transactions using accounting software (e.g., QuickBooks).
- Process accounts payable and accounts receivable in a timely manner.
- Reconcile bank statements and credit card transactions.
- Prepare and submit invoices, purchase orders, and expense reports.
- Assist in the preparation of financial statements and reports for management review.
- **Data Entry and Record Keeping**:

- Enter data accurately into databases and spreadsheets.
- Ensure confidentiality of sensitive information and compliance with data protection regulations.
- **General Support**:

- Provide general support to the team as needed, including assisting with customer inquiries, and resolving administrative issues.
- Collaborate with other departments to streamline processes and improve efficiency.
- Perform other duties as assigned by management.

**Requirements**:

- Proven experience as an administrative assistant, bookkeeper, or similar role.
- Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Effective communication skills, both verbal and written.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Knowledge of basic accounting principles and procedures.
- An associate degree or higher in accounting, finance, business administration, or a related field is preferred.

**Our Values**
- Purple is our favourite colour, which means we think of others before ourselves - we are here to help our clients and teammates grow faster.
- Empathy and being supportive are at the core of our values.
- Leveraging proven processes and methodologies is at the core of our success.
- Your professional growth is essential to us.

**Culture**
- Your initiatives are valued.
- Teamwork is predominant.
- Results matter and are rewarded.
- Constantly learning from our vibrant business environment.

**Benefits**:

- Competitive compensation commensurate with experience.
- Opportunity for growth and advancement within the company.

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