Personal Assistant

1 week ago


Bryanston, South Africa Omnia (Pty) LTD Full time

**Overview**:
Reporting to the Managing Director and Financial Director, the incumbent will be responsible to manage the office and diaries of the Executive Committee and ensure that all events are planned, coordinated and executed in accordance with BME standards. The incumbent will also be responsible for drafting presentations, taking minutes, managing communication and the flow thereof while maintaining the utmost integrity and confidentiality.

**Qualifications**:

- Grade 12
- Relevant secretarial qualification advantageous

**Experience**:

- A minimum of 5 years’ experience working with Board and Executive members
- 10 years’ demonstrated experience as a personal assistant working within a dynamic environment
- Experience with data analysis

**Duties**:

- Participates in program management, which involves duties on a weekly, monthly, and ad hoc basis
- Organises and gathers information from various departments and meetings and reports that information, along with recommendations, to executive members
- Effectively and efficiently drafts and/ or collates minutes, information/data, reports, and presentations of strategic or operational level.
- Participates in meeting preparation and follow up by reviewing upcoming meetings for the week to ensure all information needed is received as well as sending out agendas or documents to meeting attendees as necessary.
- Reviews internal and external communications by drafting reports, speeches, or presentations
- Research, write, edit and/or coordinate preparation of special reports, briefings, and presentations.
- Monitors information flow by acting as a gatekeeper
- Ensuring the MD/FD involvement in a project or decision-making process at the right moment.
- Strategic and proactive management of Group Managers diary, mail, travel, meetings
- Management and coordination of a few simultaneous and ongoing projects and events
- Banking
- Creates and updates dashboards for reviewing key performance indicators
- Managing and planning of staff (driver)
- May be required to travel and work outside of standard business hours

**Team Support**
- Providing ongoing administration of the Customer Service Improvement Action Plan
- Supplier account management and Monitoring (Vodacom, office supplies, Travel, Stationery, Fuel and Maintenance)
- Fuel and Maintenance management
- Petty cash Recons
- PO Management
- Facilities Management
- Staff Wellness and gifting
- Office Management
- Procurement of office items
- Assist Marketing
- Assist with communication to staff
- Assisting at Omnia Board Meeting and other high-level meeting for the Group

**Job Competencies**:

- Ability to work strategically and collaboratively across departments
- Effective, versatile and action-oriented
- Excellent communication skills, inclusive of written English
- Ability to gather data, compile information, and prepare reports.
- Ability to perform complex tasks and to prioritize multiple projects.
- Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
- Analytical Thinking
- Organisational Awareness
- Business and Financial Acumen
- Excellent report writing and presentation preparation skills

**General**:


  • Personal Assistant

    7 months ago


    Bryanston, South Africa Resolution Placement Agency Full time

    We’re looking for an eager, highly motivated, detail-orientated Administrator and Personal Assistant. Responsible for administrative matters relating to the Financial and Property Market. Previous experience in the financial industry would be beneficial. Excellent telephonic skills and eloquence preferred. Responsibilities include: - Tele-canvassing and...

  • Personal Assistance

    4 days ago


    Bryanston, South Africa Rocvest Systems Full time

    **Position**:Personal Assistant to the CEO **Position**:ROCVEST and subsidiary companies **Location**: Johannesburg **Company Overview**:ROCVEST (PTY) Ltd operates through multiple subsidiaries including but not limited to the below; each designed to meet the unique needs of diverse markets. **ROCVEST Systems (PTY) Ltd**is a leader in digital...


  • Bryanston, South Africa Femminit Recruitment Full time

    Our client is seeking the skills of an experienced Personal Assistant. It is essential that you have worked at Executive level and have worked as a PA to the CEO of a corporate company **Requirements**: - A Relevant Degree / Diploma - Minimum - A Minimum of 5 years experience as a PA at Executive Management level. - Mining industry experience is...


  • Bryanston, South Africa Music with Mario and Friends Full time

    We are looking for an organized and driven Personal Assistant/Secretary. You will be responsible for scheduling, meeting bookings, answering of phone calls, organizing files, typing out letters and other communication, running errands, and performing other tasks in and out of the office as necessary. **Salary**: R5,000.00 - R10,000.00 per...


  • Bryanston, South Africa Music with Mario and Friends Full time

    We are looking for an organized and driven Personal Assistant/Secretary. You will be responsible for scheduling, meeting bookings, answering of phone calls, organizing files, typing out letters and other communication, running errands, and performing other tasks in and out of the office as necessary. Pay: R5 000,00 - R15 000,00 per...


  • Bryanston, South Africa Music with Mario and Friends Full time

    We are looking for an organized and driven Personal Assistant/Secretary. You will be responsible for scheduling, meeting bookings, answering of phone calls, organizing files, typing out letters and other communication, running errands, and performing other tasks in and out of the office as necessary. **Salary**: R5,000.00 - R8,000.00 per month Ability to...


  • Bryanston, South Africa Bodyback fitness Full time

    We are looking for a FEMALE mobile personal trainers! If you are energetic, loud and possess the knowledge to assist your clients then this is the job for you! **Requirements**: - Female - 2 years personal training experience - Transport - Relevant qualifications **Job Types**: Full-time, Part-time, Permanent **Salary**: From R260,00 per...


  • Bryanston, South Africa MedE Recruit Full time

    Although you must be an out-of-the-box thinker and need to take initiative at times, you must be able to work well under instruction. You must have a reliable vehicle and license. **Salary**: 12 0000.00 pm Do you have what it takes? **Requirements**: - National Senior Certificate or Equivalent - Financial/Stats/Data or Relevant qualifications will be...

  • Admin Assistant: Sales

    7 months ago


    Bryanston, South Africa Motus Corporation Full time

    **Motus Toyota Bryanston **currently holds a temporary vacancy of three months for an **Admin Assistant**: Sales.** Reporting to the **Manager: New Vehicles Sales,** the purpose of this role is to assist the New Car Sales Department with sales and lead administrative functions. **Position Overview**: **Specific Role Responsibilities**: - Co-ordinate...

  • Professional Assistant

    22 hours ago


    Bryanston, South Africa TCSAS Full time

    Detail oriented Professional Assistant with excellent organizational and time management skills required. Demonstratable experience as a Professional Assistant / Business Administration role is required. DUTIES/KPI: - Reporting function to Senior Management; - Administrative and secretarial duties; - Preparation / review of reports, meeting minutes,...


  • Bryanston, South Africa Tax Consulting South Africa Full time

    Dedicated and driven Professional Assistant with excellent organizational and time management skills required for the Tax Legal Division, within the largest independent tax practice in the country. Demonstratable experience in a Professional Assistant / Business Administration role is required. KEY RESPONSIBILITIES: - Reporting function to Senior...


  • Bryanston, South Africa Talentuntapt Full time

    My client a corporate Engineering & Construction company seek an experienced, mature (semi retired will be considered) Executive Assistant. Requirements are at least 10 years experience in the following: Financial Administration HR Administration Project/Tender Administration Full support function to COO and 3 Directors High level computer competency in...


  • Bryanston, South Africa African Parks Full time

    African Parks is seeking a full-time Communications Assistant within the Communications and Marketing Department to be based in the head office in Johannesburg, South Africa. This position is an exciting opportunity to work with a non-profit conservation organisation dedicated to protecting Africa’s wildlife and remaining wild places. African Parks is...


  • Bryanston, South Africa Unique Personnel Full time

    **Job Number** - 71751 **Job Type** - Permanent **Job Title** - Communications Assistant **Computer Skills** - Adobe,Photoshop,Social Media,Premier Pro **Industry** - Non-profit conservation organisation **City** - Bryanston **Province** - Gauteng - Company is seeking a full-time Communications Assistant within the Communications and Marketing...

  • Retail Sales Assistant

    7 months ago


    Bryanston, South Africa Bass Warehouse Full time

    _**Retail Assistant position available in Bryanston, Gauteng**_ Bass Warehouse is a leading bass fishing retailer, with multiple branches across South Africa. We are committed to a great customer experience, with exceptional pricing and product knowledge of the world-class bass fishing brands in our lineup. We are looking for a competitive retail Sales...


  • Bryanston, South Africa Eskom Pension and Provident Fund Full time

    **1. ASSIST COMPANY SECRETARY IN PROVIDING DIRECTION TO DESIGNATED COMMITTEES** - Highlighting important projects requiring the attention of Trustees and their fiduciary duties and compliance with rules of the Fund. - Assist with the compilation of the Board stakeholder engagement plan. - Assist with the formulation of agendas and compiling of pre-reading...

  • Accounts assistant

    6 days ago


    Bryanston, South Africa Wild Dreams Hospitality Full time

    REQUIREMENTS: Proficient in Microsoft Office, especially with Good to Advanced Excel Skills Proficient in ACCPAC/SAGE300 Proficient in VIP Payroll Good working knowledge / understanding of Hospitality PMS system OPERA would be a bonus Applicants must have at least 1-3 years experience in a related field with a solid track record working in...

  • Executive Assistant

    3 months ago


    Bryanston, South Africa Nestle Operational Services Worldwide SA Full time

    **Position Snapshot** **Location**: Bryanston, Head Office **Company**: Nestle **Qualification**: Post Matric qualification i.e. Business Administration Qualification **Experience**: 5 years’ experience at Executive level and SAP knowledge **Closing Date**: 07 October 2024 **Position Summary** We’re now looking for an Executive Assistant to...


  • Bryanston, South Africa The High Street Auction Company Full time

    Join a dynamic and innovative team at High Street Auctions, where we value our people above all else. We're looking for a Advertising and Social Media Assistant to join our team of leaders, positive thinkers, self-starters, and creative problem-solvers who work together to provide superior service to our clients and the property auction market as a...


  • Bryanston, South Africa Tax Consulting South Africa Full time

    **About Tax Consulting**:Tax Consulting South Africa is the largest fully independent tax practice in South Africa with over 160 talented professionals, mostly admitted attorneys, chartered accountants, tax specialists and international mobility professionals. Our work reflects our approach to taxation matters, which is holistic, technical and, above all,...