Executive Secretary

7 days ago

Centurion, South Africa Mercedes-Benz Financial Services South Africa (Pty) Ltd Full time

Aufgaben

MERCEDES-BENZ FINANCIAL SERVICES SOUTH AFRICA
At Mercedes-Benz Financial Services South Africa, we pride ourselves on our reputation for service excellence and our care in providing flexible, innovative and tailor-made finance and insurance solutions. Mercedes-Benz Financial Services is a leading captive automotive financial services provider, operating in 40 countries as the global financial services arm of Mercedes-Benz Mobility.
To achieve our goal of being the first-choice provider of vehicle financial products and services, we are looking for talented, diverse and inspired people with the skills, experience and innovative spirit to provide a first-class experience at every turn.

THE OPPORTUNITY

We currently have an exciting opportunity for an Executive Secretary to join our team. Reporting to the Chief Executive Officer, the core focus of this role is to provide administrative support to the Members of the Board of Management; as well as offer business administration to ensure professional image and effective running of the office in compliance to the Company's related policies.

WHAT IS EXPECTED OF YOU?
- Support with meeting arrangements for the Members of the Board of Management (MBM).
- Support with diary management: ensure that all appointment requests, events and changes are noted accurately. Ensure that the MBM's have all relevant correspondence prior to the appointments.
- Effectively coordinate meeting logistics. This includes meeting packs, supporting documentation and meeting minutes. In addition, provide status of invitations and replies as well as road maps when required.
- Travel arrangements: effectively administer travel arrangements in line with company policies and procedures. All correspondence including itinerary to be given to MBM's/relevant stakeholders within agreed time frames.
- Office supplies: administer office supplies for the team in line with company policies and procedures. Approved office suppliers to be purchased within allocated budget and according to company policies and procedures.
- Administer/payment of all purchase requisitions/invoices for all the respective divisions in line with company policies and procedures.
- Administer all expenditure claims and ensure compliance.
- Department budget: support in annual budget monitoring of the Executive Office including monthly reconciliation of actual vs budget. Ensure that all expenditure complies with company policies and procedures.
- Coordination of meetings, workshops, conferences and trainings on/ and off-site.. Administrative supports incl. approvals and various events related affairs
- Support of PowerPoint presentations for internal and external meetings
- Organize monthly Townhalls and support in Events organizations.

WHAT ARE WE LOOKING FOR?

Our mission at MBFS SA is to provide a consistently outstanding brand and customer experience through outstanding preparation, attitude and teamwork. Our purpose is to create an effortless experience by providing ease and convenience in all our interactions with others. In order to achieve our goals and be part of our team you will demonstrate the following key ATTRIBUTES:

- Accuracy
- Attention to detail
- Corporate values
- Customer service orientation
- Initiative
- Process orientation

In addition, we look for the demonstration of the following key SKILLS:

- Verbal & Written communication
- Problem solving
- Business writing
- Time management
- Decisiveness & Negotiation
- Ability to establish relationships
- Events Coordination
- General Office Administration
- Excellent Presentation Skills
- Vitality

What is it like to be part of Mercedes-Benz Financial Services SA?

We represent an extraordinary brand by fulfilling our founders’ promise to deliver ‘The Best or Nothing’ which requires the efforts and talents of many exceptional people. Recognised as the Top Employer in the South African automotive industry, our passion for our people also extends to Employee Recognition and Reward programs, as well as providing access to learning and development opportunities. We strive to make our workplace one in which individuals feel challenged, fulfilled, and are able to reach their full potential. We are committed to providing a great workplace environment that fosters a culture of openness, support and camaraderie.

Qualifikationen

SPECIFIC KNOWLEDGE
- IT Literacy
- Company Knowledge and Business Acumen
- Understanding of office administration activities and processes
- Office administration principles
- Powerpoint

EXPERIENCE AND QUALIFICATIONS
- 2 to 3 years’ relevant experience within an administrative role, previous experience in a PA / secretary capacity preferred.
- Matric/Grade 12.
- Degree/diploma e.g., B Com /Marketing/Business Management/BA Law/Social Sciences advantageous

Mercedes-Benz Group of Companies South Africa is proud to be an equal opportunity employer. All qualified applicants will be considered, however the following will apply:

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