Executive Secretary

7 days ago

Centurion, South Africa Affirmative Portfolios Full time

**EXECUTIVE SECRETARY
***CABRI - Collaborative Africa Budget Reform Initiative**

**Position based in Centurion, South Africa**
- Pursuant to Article 11 of the Agreement, the CABRI Secretariat shall be headed by an Executive Secretary, appointed by the Management Committee for a three-(3)-year term, renewable for such periods as may be determined by the Management Committee.
- The appointment and the removal of the Executive Secretary shall be a matter for the Management Committee as a whole. With respect to the appointment, the Management Committee shall satisfy itself that the appointee has the requisite attributes, experience, and qualifications to properly discharge his/her duties. It shall, further, seek the guidance and confirmation of the General Assembly on the appointment of the Executive Secretary and his/her removal.

**DUTIES AND ROLES**

1. By virtue of Article 11 of the Agreement, the Executive Secretary as the Head of the Secretariat shall be the legal representative of CABRI.

2. Pursuant to Article 11 of the Agreement, the Executive Secretary shall be responsible for the strategic leadership, management, and administration of the Secretariat as its chief executive officer.

3. The Executive Secretary shall act as the Secretary of the CABRI’s General Assembly and Management Committee meetings.

4. The Executive Secretary will be responsible to grow and expand the membership base of CABRI and lead on stakeholder liaison engagement.

5. The roles, functions, and responsibilities to be fulfilled by the Executive Secretary are set out hereunder:
(a) Legal representative
- The Executive Secretary shall, within limits of the rules and procedures established by the Management Committee, be empowered to undertake such management actions as shall be necessary for the implementation of CABRI’s strategic thrust and its legal interests and obligations.
- By virtue of Article 11.9 of the Agreement, the Executive Secretary shall be

specifically responsible for signing agreements and contracts on behalf of CABRI and shall do so in consultation with the Management Committee.

(b) The Executive Secretary as the officer responsible for the Secretariat
- The task of the Executive Secretary is to run the day-to-day operations of

the Secretariat and to implement the policies and strategies adopted by the

Management Committee.
- The Executive Secretary must supervise and control both the staff and operations of the Secretariat and shall be accountable to the Management Committee through its Chairperson for the performance thereof.
- The Executive Secretary shall be responsible for planning and directing the Secretariat’s performance and external obligations.
- This will be in addition to public relations and stakeholder liaison as well as promotional activities to develop CABRI’s membership base.
- Subject to levels of materiality agreed to by the Management Committee,

the Executive Secretary shall make such decisions in terms of procurement,

recruitment and travel as are necessary for the effective implementation of the Secretariat.
- All powers and authorities conferred on the Secretariat shall be delegated

through the Executive Secretary, so that the authority and accountability of the Secretariat is considered to be the authority and accountability of the Executive Secretary as far as the Management Committee is concerned.
- The Executive Secretary shall be accountable to the Chairperson of the

Management Committee and the Management Committee as a whole. This

could be by way of verbal or written representations at Management Committee meetings. However, the Executive Secretary is expected to maintain regular dialogue with the Chairperson, keeping him/her informed on all operational, financial, and administrative issues concerning the Secretariat.
- The Management Committee shall agree with the Executive Secretary on the specific results directed towards CABRI achieving its goals. This shall take the form of an annual performance contract under which the Executive Secretary shall be authorised to make agreed decisions and take mandated actions within the Secretariat’s limitations, directed at achieving such goals. The performance objectives shall be structured into quantified organisational achievement and personal achievement against defi ned targets agreed between the Executive Secretary and Chairperson (acting on behalf of the Management Committee and which shall be confirmed by the Management Committee as a whole).
- Only decisions of the Management Committee acting as a body or the

Chairperson shall be binding on the Executive Secretary. Decisions or instructions of individual members of the Management Committee will not be binding on the Executive Secretary, except in those instances where the Management Committee gives specific authorisation to an individual member or sub-committee of the Management Committee to do so.
- The Executive Secretary is expected not to cause or permit any

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