Company Secretary

3 weeks ago

Centurion, South Africa AVBOB Full time

We are actively seeking a highly experienced Company Secretary to provide expert secretarial services to our Group and its subsidiaries. This key role will support the Executive: Governance and Secretarial in maintaining the highest standards of corporate governance across all entities. As the Company Secretary, you will be expected to provide full secretarial support to board committees, management committees, and assist in ensuring compliance with governance regulations and best practices.

You will be working for a company that is over 100 years old with strong values. In return for your services, you will be paid a competitive remuneration package. You will be working for an organization that values employee development and rewards excellent performance.

**Key Responsibilities**:

- Act as the Company Secretary for designated subsidiary companies, ensuring compliance with the Companies Act, including the preparation of annual returns, submission of amendments to Memoranda of Incorporation (MOIs), and updating director, auditor, and secretary details.
- Liaise with CIPC (Companies and Intellectual Property Commission) to ensure the timely and accurate submission of all relevant documents and filings. This includes submitting resolutions, paying levies and fees, and staying ahead of any changes in the Companies Act and CIPC regulations.
- Monitor changes in corporate governance legislation and standards (including King IV and other governance codes) and work with the Executive: Governance and Secretarial to ensure the Group remains compliant with these evolving regulations.
- Identify, assess, and monitor corporate governance risks in both internal and external environments, and provide guidance on mitigating these risks.
- Provide comprehensive secretarial support to Board committees and management committees, ensuring meetings are properly scheduled, agendas are prepared, and relevant meeting materials are distributed.
- Attend, minute, and circulate minutes of meetings for assigned committees, ensuring accurate records are maintained.
- Develop and manage an updated Matters Arising schedule to ensure timely responses and action items are tracked and resolved.
- Prepare and maintain attendance registers and ensure compliance with regulatory requirements regarding director information.
- Maintain and update the share register and minute books for designated subsidiaries.
- Draft resolutions when required for subsidiary companies, ensuring proper documentation and compliance.
- Work closely with external auditors to ensure that the assigned subsidiaries’ compliance with the Companies Act is thoroughly audited and accurately reported.
- Assist the Executive: Governance and Secretarial in preparing the Integrated Annual Report (IAR), including managing the liaison with creative agencies, collating contributions from relevant departments, and ensuring that reporting deadlines are met.
- Assist in organizing and coordinating the Annual General Meeting (AGM) in compliance with the AVBOB Act and Regulations, including managing internal departments to ensure the smooth running of the AGM and handling Board nominations.
- Ensure compliance with the Protection of Personal Information (POPI) Act by safeguarding sensitive personal information, particularly of the directors, and managing any personal data securely within the department.
- Develop, implement, and maintain a system for electronic access and archiving of board packs, ensuring that relevant committee members have easy access to necessary documents.
- Monitor, manage, and report on operational risks, identifying potential issues in governance, and ensuring prompt action to mitigate these risks.
- Provide ongoing advice, awareness, and training for the Group on corporate governance matters, ensuring that management and key stakeholders are fully informed on regulatory changes and best practices.
- Assist the Executive: Governance and Secretarial in reviewing the Charters of Board and Management Committees in line with the established review cycle to ensure they remain relevant and compliant with best practices.
- Tertiary Qualification in Law, Corporate Governance, or a related field.
- A minimum of 10 years’ experience as a Company Secretary, with comprehensive exposure to secretarial functions for large corporate structures, including managing board meetings, preparing agendas, taking minutes, and handling matters arising.
- In-depth knowledge of corporate governance regulations, including compliance with King IV, the Companies Act, and other relevant legal frameworks.
- Proven ability to handle complex governance issues and deliver sound advice on compliance and regulatory matters.
- Exceptional written and verbal communication skills.
- Ability to build strong relationships with stakeholders at all levels.
- High level of professionalism, initiative, and creative problem-solving

  • Company Secretary

    5 days ago

    Centurion, South Africa Momentum Metropolitan Holdings Full time

    -Introduction Through our client-facing brands Metropolitan and Momentum, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations. Role Purpose The incumbent will be...

  • Company Secretary

    7 days ago

    Centurion, South Africa Communicate Recruitment Full time

    Leaders in the agriculture field seek to hire a Junior Company secretary, to ensure the company complies with relevant legislations and regulations while maintaining high standards of corporate governance **Qualifications**: - CIS - LLB - Matric **Skills**: - Dictaphone typing and minute-taking. - Preparing board packs - Governance, risk, and...

  • Junior Company Secretary

    2 weeks ago

    Centurion, South Africa OUTsurance Full time

    Company Description Job Description** Experience** - 2-3 years’ experience as a company secretary, in the risk management and compliance department and/or in Legal Counsel **Responsibilities** **Section 88 of the Companies Act** - Guiding directors in order to ensure compliance with the board charter and relevant regulatory instruments - Identify any...

  • Company Secretary

    1 week ago

    Centurion, South Africa World Wide Industrial and Systems Engineers Full time

    **Job Specifications**: **General**: **The Company Secretary will be responsible for**: Ensuring the office runs smoothly by providing the necessary support to management; Ensuring the company complies with all legal requirements, while maintaining high standards of corporate governance; Ensuring all Service Level Agreements and Memorandums of Understanding...

  • Group Senior Company Secretary

    7 days ago

    Centurion, South Africa CareerfinderZA Full time

    **Key Performance Area**: - Manage the Group Executive’s schedule. - Act as point of contact among senior management, employees, customers and other internal and external stakeholders. - Liaise with senior management members by handling logistics of meetings, fielding general queries and advancing information. - Managing information flow in a timely and...

  • Company Secretariat

    5 days ago

    Centurion, South Africa Construction Industry Development Board Full time

    **CORE COMPETENCY**: To successfully perform in this position, the following are required: Cognitive Competencies, Relating Competencies, Leading Competencies, Self - Managing Competencies and Achieving Competencies. **EDUCATIONAL REQUIREMENTS**: A bachelor's degree in business administration, commerce, law, finance, or a related field. **EXPERIENCE**:...

  • Cipc Secretary

    2 weeks ago

    Centurion, South Africa LRC RECRUITMENT Full time

    Job Opportunity CIPC Secretary, Irene - Centurion, R15000 - R25000 depending on years of experience and Qualification. Well established Firm of Auditors, Accountants and Tax Practitioners, holds the following vacancy for either a CIPC Secretary or a Jnr Admitted Attorney with Company Secretarial experience during Articles: **Salary**: R15,000.00 -...

  • Office Support Secretary

    3 weeks ago

    Centurion, South Africa RJPersonnel Full time

    3years An opportunity has become available for an Assistant Company Secretary. The incumbent will be responsible for providing support to the Company Secretary in implementing and ensuring adherence to legislation (including the King Code) and strategy, policies and procedures and standards. To assist in providing legal and governance advise and support to...

  • Secretary

    4 weeks ago

    Centurion, South Africa AVBOB Full time

    We are seeking a dedicated and professional **Administrative Assistant/Secretary** to support two of our General Managers with various administrative, assistant and organisational tasks. If you're highly organised, have an eye for detail, and enjoy handling multiple responsibilities, this is the perfect opportunity for you! You will be working for a company...

  • Senior VAF Secretary

    1 day ago

    Centurion, Gauteng, South Africa MacRobert Incorporated Full time

    Job Title: Senior VAF SecretaryMacRobert Incorporated is seeking an experienced Senior VAF Secretary to join our team. The ideal candidate will possess strong legal secretarial experience in the Vehicle Finance industry, exceptional organizational skills, and attention to detail.Assistance to Lawyers:Provide comprehensive administrative support to lawyers...

  • Secretary (Centurion)

    3 weeks ago

    Centurion, Gauteng, South Africa AVBOB South Africa Full time

    Job title : Secretary (Centurion)Job Location : Gauteng, CenturionDeadline : March 28, 2025Quick Recommended LinksJobs by Location Job by industries DescriptionWe are seeking a dedicated and professional Administrative Assistant/Secretary to support two of our General Managers with various administrative, assistant and organisational tasks. If you're...

  • Executive Secretary

    4 days ago

    Centurion, South Africa Mercedes-Benz Financial Services South Africa (Pty) Ltd Full time

    Aufgaben MERCEDES-BENZ FINANCIAL SERVICES SOUTH AFRICA At Mercedes-Benz Financial Services South Africa, we pride ourselves on our reputation for service excellence and our care in providing flexible, innovative and tailor-made finance and insurance solutions. Mercedes-Benz Financial Services is a leading captive automotive financial services provider,...

  • Commercial Law

    3 weeks ago

    Centurion, South Africa Rakkgalakane Full time

    Commercial Law - Board Secretary, Centurion, Rneg + BenCompany Secretary backgroundCorporate governance complianceGovernance and management of ethicsManagement or leadership experienceExecutive Committee interaction with various governance structuresExperience in preparing policy related briefings and presenting policy proposalsFinancial managementCommercial...

  • Paralegal/administrator

    1 week ago

    Centurion, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: To provide professional secretarial and office support/administration services including diary management to the office of the Company Secretary and the Chairman of the Board. Facilitate operational efficiency and assist the Chairman of the Board and the Company Secretary to achieve strategic objectives. To manage the administrative...

  • Paralegal/administrator

    7 days ago

    Centurion, South Africa Six Sense Full time

    Gauteng, Centurion - Annually Cost To Company (Market related) A well-established business is seeking to appoint a Paralegal/Administrator To provide professional secretarial and office support/administration services including diary management to the office of the Company Secretary and the Chairman of the Board. **Minimum Education and Experience**: -...

  • Paralegal/administrator

    1 week ago

    Centurion, South Africa Land Bank Careers Full time

    **Job Advert Summary**: The Land and Agricultural Development Bank of South Africa (Land Bank) is South Africa’s only specialist agricultural bank established in 1912, the bank’s sole objective is to serve South African commercial and emerging farmers and bring specially designed financial services within their reach. These services enable farmers to...

  • Litigation Support Specialist

    1 day ago

    Centurion, Gauteng, South Africa MacRobert Incorporated Full time

    Job Title: Senior VAF SecretaryMacRobert Incorporated is a reputable company in the Vehicle Finance industry, seeking an experienced Senior VAF Secretary to join our team. The successful candidate will possess strong legal secretarial experience, exceptional organizational skills, and attention to detail.Responsibilities:Provide comprehensive administrative...

  • Half Day Admin/secetarial

    7 days ago

    Centurion, South Africa Dante Personnel Full time

    Gauteng, Centurion - R8000 - R10 000 Monthly Cost To Company **HALF DAY ADMIN /SECRETARIAL POSITION** My client in the FMCG Industry is looking for an admin/secretarial person in Centurion to join their team **Minimum requirements**: - Matric - Computer literate - Must be able to work on excel and read formulas - Basic Debtors/creditors' understanding -...

  • Manager: Workout

    2 weeks ago

    Centurion, South Africa Land Bank Careers Full time

    **Job Advert Summary**: The Land and Agricultural Development Bank of South Africa (Land Bank) is South Africa’s only specialist agricultural bank established in 1912, the bank’s sole objective is to serve South African commercial and emerging farmers and bring specially designed financial services within their reach. These services enable farmers to...

  • Science Specialist: Environmental

    7 days ago

    Centurion, South Africa Land Bank Careers Full time

    **Job Advert Summary**: The Land and Agricultural Development Bank of South Africa (Land Bank) is South Africa’s only specialist agricultural bank established in 1912, the bank’s sole objective is to serve South African commercial and emerging farmers and bring specially designed financial services within their reach. These services enable farmers to...