Property Administrator

2 weeks ago

Cape Town, South Africa Ability Recruitment Full time

**Job Information**:
Industry

**Real Estate/Property Management***

Work Experience

**4-5 years***

Currency

**ZAR***

City

**Cape Town***

Province

**Western Cape***

Country

**South Africa***

Postal Code

**7100**

The main purpose of this position is to provide full property administrative and specialized support to the Centre Manager. Responsible for the overall management of tenant leases, monthly reporting on income statements (variances) and vacancy reports. Manage utility recoveries and Tenancy schedule.
- Prepare analysis comparing actual income versus budget and variance comments
- Drafting of offers for upcoming expiring leases within the following 6 months and new deals
- Liaise with potential new tenants regarding vacancies
- Ensuring that all documentation procedures are correct and manage outstanding leases and tenant correspondence
- Draft guarantee template, liaise with bank or tenant to ensure accuracy and acceptability of guarantee before processed by the bank
- Ensure required credit checks are completed for all new/renewal tenants
- Maintain an accurate tenancy schedule
- Collect and check audited turnover certificates and prepare monthly report
- Complete monthly turnover schedule and quarterly IPD schedule
- Check adjustments and adhoc charges on MRI (Mustard Seed, SB Outdoor, Adreach, etc)
- Check new rates and back charges and draft rates increase letters with calculation details
- Assist CM with the monthly management report i.e. Mall performance, Leasing, Finance, Arrears
- Assist the CM with preparing and capturing of the building budget
- Credit Control - Assist with collection of debt, ensure accurate allocation of payments, resolve debtor queries, recon on accounts, debtor adjustments, liaise with attorney for legal matters
- Conduct pre billing checks and advise meter readers of any changes and check monthly utility reports for large variances and movement
- Check EFT/Debit Order Listing before Run
- Check creditors invoices for accuracy
- Assist Centre Managers and Portfolio Managers as and when required

**Requirements**:

- Post matric qualification in Property Management or equivalent diploma/degree
- Minimum 5 years of experience in property management, administrative and or client interaction roles required
- Knowledge of property management is an advantage
- Knowledge of leasing process, financial processes, shopping centre operations essential

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