Payroll and HR Administrator

6 months ago

Parow, South Africa Stowe Holdings (Pty) Ltd. Full time

**PAYROLL AND BENEFITS ADMINISTRATION (40%)**
- Effectively and accurately administrate payroll monthly.
- Preform regular maintenance of employee profiles on the SAGE 300 portal by updating title changes, banks details and employee biographical information.
- Link new starters on the SAGE 300 portal.
- Routinely vet departmental submissions for overtime, standby, travel expenses, acknowledgement of debt, petty cash and credit card deductions.
- Collate and capture data submitted for overtime, standby, travel expenses, acknowledgement of debt, petty cash and credit card deductions.
- Synthesize data on tokens of appreciation, annual bonuses, performance bonuses and post adjustment increases.
- Draft all UI19s for employees taking up maternity leave.
- Capture payroll adjustment for staff on maternity leave.
- Communicate to all staff regarding monthly payroll closures.
- Input and initiate tokens of appreciation, annual bonuses, performance bonuses and post adjustment increases.
- Receive and investigate payroll queries, escalate to the managers, HRBP or Divisional Head: Finance and work to resolution
- Audit leave approvals of supervisors and managers against leave approval sheet for all departments, reconcile year-to-date leave balances with those reflected on SAGE 300.
- Manage leave balance adjustment based on employee tenure, ensuring 15, 20 and 25 leave days are allocated to employees according to policy.
- Compile and publish monthly leave listing, highlighting leave at risk of forfeiture, sharing reports with supervisors, manager and divisional heads.
- Capture RA company contribution on to SAGE 300 for all permanently appointed employees, paying careful attention to promotions, demtions and salary increase.
- Communicate changes to all staff regarding changes in medical aid schemes and pricing
- Capture company and employee contribution to medical aid on to SAGE 300.
- Reconcile billing for RA and medical aid for all permanently employed staff.

**ADMINISTRATION AND REPORTING (40%)**
- Received and assess adequate completion of induction documents.
- Create and maintian SharePoint electronic emaployee file and physical files.
- Schedule prombationary reviews for all new starters across regions.
- Receive and collate probationary reviews over 3 months for submission to HRBP.
- Regulary draft extension of probation letters and permanency letters.
- Draft annual increase and post adjustment letters.
- Distribute extension of probation letter and permanency letter for sign off by staff.
- Administrate termination of voluntary and non voluntary leavers:

- Draft acceptance of resignation, certificate of service and UI19 forms
- Coordinate cash payments for terminations
- Draft and relase IRP5 forms for terminated staff.
- Initiate the termination checklist internally with teamleader, supervisor or manager this entails: equipment inspection, oustanding income and deductions and the sharing of deactivation forms.
- Extract banking files and share with Finance montly
- Complie report on new and terminated staff
- Sythesize mothly birthday report
- Complete financial reports regarding, raw payroll data, monthly summary reports, EMP201, ETI (employ report and leave balances report
- Complete EMP501 preparations and submit SARS via EasyFile.
- Supply bank confirmation letters of new employees and changes to existing employees.
- Draft Letters of Offer and ensure completion of full Engagement Pack.
- Coordinate induction and training in collaboration with line managers.
- Ensure compliance with internal B Band recruitment processes.

**EFFECTIVE TEAMWORK AND SELF-MANAGEMENT (15%)**
- Work collaboratively in a team to achieve shared goals.
- Demonstrate flexibility in balancing personal objectives with organizational needs.
- Manage own career development by staying abreast of technical and industry changes.
- Plan, manage, monitor, and evaluate own workflow and output.
- Anticipate obstacles, juggle priorities, and follow through on goals and commitments within agreed time-frames.

**POLICIES AND PROCEDURES (5%)**
- Adhere to Stowe’s company policies and procedures code and regulations.
- conform to the reasonable instructions of any employee in authority over yourself, which is not stipulated in your job description.
- Familiarize yourself with relevant policies and procedures pertaining to the role.

**COMPETENCIES / SKILLS REQUIRED**
- Attention to detail.
- Mentoring and coaching
- Report writing
- Remote diagnostics
- Remote support
- Prioritising
- Initiatives and Self-motivation
- Interpersonal relationships
- Professionalism
- Good written and verbal Communication skills
- Good time-management
- Technical skills

**MINIMUM REQUIREMENTS**
- Degree/ Diploma in Human Resource Management / Finance or equivalent
- Minimum of 5 years of experience as Payroll Administrator
- Minimum of 2-3 years SAGE 300
- Proficiency in Excel, Intermediate/Advanced.
- Valid South Africa ID

**Job Types**: Full-time, Perman

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