HR Officer

1 week ago

Parow, South Africa Westside Trading 589 (Pty) Ltd Full time

**Job Summary**

As the HR Officer you will be responsible to perform a broad range of duties which includes employee relations, training and development, and recruitment. You will provide practical, timely support, advice, and direction to staff on the full life cycle of HR activities.

**Main Job Functions**

**1. **Be the point of contact for all HR-related queries and concerns to both employer and employees as well as responding in a timely and accurate manner ensuring complete follow-through.

**2. **Scheduling of staff for various departments, ensuring full cover as required.

**3. **Manage and schedule reserve staff (Labour brokers) and communicate changes and updates with supervisors/management.

**4. **Administer HR-related documentation, such as leave forms, grievance forms etc.

**5. **Maintain and manage records for staff benefits and deductions for payroll - union fees, medical insurance, provident fund etc.

**6. **Manage and update HR databases with different information such as new hires, terminations, leave, disciplinary and training records

**7. **Ensuring accurate and proper record-keeping of employee information in electronic and digital format.

**8. **Assist payroll department by providing relevant employee information (e.g., leaves of absence, sick days, and work schedules)

**9. **Recruitment Duties; posting ads, screening, shortlisting, setting up interviews, reference checks and issuing relevant correspondence.

**10. **Onboarding Duties; Assist in preparation of offer letters, agreements, and all other relevant new hire paperwork. Ensuring they receive timely and accurate instruction needed regarding their employment and benefits options.

**11. **Ensure all staff are trained on internal policies and procedures as well as external legal training.

**12. **Coordinate training sessions and activities with external and internal partners.

**13. **Maintaining and manage training and development records.

**14. **WSP and EE data capturing.

**15. **Assist in compiling documents for BBBEE submissions and audits.

**16. **Participate in various projects to gain exposure to different areas within HR, i.e., drafting of company policies and procedures, disciplinary processes.

**17. **Assist management with carrying out strategy and planning activities and develop strategies to meet immediate and long-term staff requirements.

**18. **Assist in the development and implementation of policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures, and absence management.

**19. **Support the management of disciplinary and grievance issues.

**20. **Interpret and advise on employment law.

**21. **Maintain schedule and coordinate calendar for all HR related activities.

**22. **Drafting and distributing newsletters, memo’s etc.

**23. **Assisting higher level HR staff with any other administrative tasks as and when they arise.

**Qualifications, Knowledge, and Experience**:

- Human Resource Diploma/Degree and or Relevant Qualification.
- Proven experience as HR Officer, Administrator, or other HR position.
- Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
- Understanding of Labour laws and disciplinary procedures.
- Additional training/certification in Payroll Management - may be advantageous.

**Skills and Competencies**
- Proficient in MS Office.
- Outstanding organizational and time-management abilities.
- Excellent communication and interpersonal skills.
- Problem-solving and decision-making aptitude.
- Strong ethics and reliability.
- Organized and efficient in daily tasks.
- Driver’s License

Ability to Commute:

- Parow, Western Cape (required)

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