Executive Assistant

2 weeks ago


Pinetown, South Africa Mshindi Consulting Full time

**Our client**

Our client brings unparalleled packaging performance and innovation to redefine sustainability for customers. From new packaging made from recycled content, to reconditioning, reuse, recycling and professional disposal, we provide customized solutions that have a positive impact on businesses and the planet, bringing true sustainability at scale to companies all over the world.

**Key Responsibilities**:

- Managing calendar and daily appointments.
- Maintaining daily task schedule and ensuring completion of daily tasks.
- Compiling daily KPI numbers.
- Reviewing legal documents and contracts in preparation for signing.
- Managing mailbox (responding to internal mails, drafting external mails for review).
- Tracking and scheduling document/information requests and ensure items are addressed within relevant deadlines.
- Compiling minutes of meetings, allocating action items and tracking to closure.
- Preparation for quarterly Board Meetings. Compiling resolutions, taking minutes and ensuring all action items are attended to.
- Compiling Excel documents as required.
- Preparing data analytics.
- Preparing presentations.
- Compiling weekly KPI presentations.
- Drafting of documents.
- Tracking reporting requirements and ensure deadlines are met.
- Filing.
- Screening telephone calls.
- Travel bookings for Executive team.
- Receiving visitors and preparing meeting rooms.
- Reviewing software dashboards and following-up on outstanding items.
- Arranging events / functions.
- Assist with general admin duties / functions.

**Requirements**:

- Tertiary qualification minimum NQF 6
- Knowledge & Skills: - MS Outlook
- proficient
- MS Word
- proficient
- MS PowerPoint
- proficient
- MS Excel
- intermediate (Pivot, V-Look ups etc)
- Ability to read and understand legal documents
- Proficient at touch typing
- 2 years’ experience as an Executive Assistant

**Benefits**:

- Provident fund,
- 100% medical aid + gap cover for the staff member

**Job Type**: Permanent

**Salary**: Up to R30,000.00 per month

Ability to Commute:

- Pinetown, KwaZulu-Natal (required)


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