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Receptionist / Administrative Assistant
2 weeks ago
**Receptionist / Administrative Assistant**
**Minimum Requirements**
- Matric
- Beneficial: Relevant Tertiary Qualification.
- 3+ Years in a similar position.
- Own Vehicle and Valid Driver’s Licence.
- Technical: MS Office and Google Workspace or similar.
**Roles and Responsibilities**
**Receptionist**:
- Serve as the initial point of contact, warmly welcoming visitors, suppliers, and customers, and notifying company personnel about incoming visitors.
- Handle phone calls by answering, assisting, and directing them, as well as conveying messages to the appropriate company personnel.
- Organise and maintain the reception area and boardroom.
- Coordinate, book, and communicate deliveries and branch transfers.
- Keep track of office supplies inventory and provide reports on its status.
- Aid in scheduling meetings and making necessary arrangements.
**Administrative Assistant**:
- Organise and communicate travel and accommodation arrangements upon request.
- Assist in maintaining records and filing documentation.
- Coordinate, communicate, and assist in organising office functions and team-building activities.
- Update and maintain the inventory and asset register.
- Communicate and coordinate vehicle services and repairs.
- Assist and communicate logístical arrangements and logbooks.
- Report on administrative deviations and identify areas for improvement.
- Aid in handling travel and expense claims.
- Contribute to optimizing office layout and efficiently utilising available resources.
**Closing Date**
Submissions for this vacancy will close on 30 May 2024, however, you will still have the opportunity to submit your CV for this position till 23 June 2024.
**Please Note**
**PoPI Act**
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.
- For more information please contact:
**Consultant BvJ
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