Receptionist / Administrative Assistant

4 weeks ago

Centurion, South Africa Marvel Placement Consultants Full time
Minimum Requirements
  • Matric
  • Beneficial: Relevant Tertiary Qualification.
  • 3+ Years in a similar position.
  • Own Vehicle and Valid Drivers Licence.
  • Technical: MS Office and Google Workspace or similar.
Roles and Responsibilities
Receptionist:
  • Serve as the initial point of contact, warmly welcoming visitors, suppliers, and customers, and notifying company personnel about incoming visitors.
  • Handle phone calls by answering, assisting, and directing them, as well as conveying messages to the appropriate company personnel.
  • Organise and maintain the reception area and boardroom.
  • Coordinate, book, and communicate deliveries and branch transfers.
  • Keep track of office supplies inventory and provide reports on its status.
  • Aid in scheduling meetings and making necessary arrangements.
Administrative Assistant:
  • Organise and communicate travel and accommodation arrangements upon request.
  • Assist in maintaining records and filing documentation.
  • Coordinate, communicate, and assist in organising office functions and team-building activities.
  • Update and maintain the inventory and asset register.
  • Communicate and coordinate vehicle services and repairs.
  • Assist and communicate logistical arrangements and logbooks.
  • Report on administrative deviations and identify areas for improvement.
  • Aid in handling travel and expense claims.
  • Contribute to optimizing office layout and efficiently utilising available resources.
Closing Date
Submissions for this vacancy will close on 30 May 2024, however, you will still have the opportunity to submit your CV for this position till 23 June 2024.

Please Note
Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities.

PoPI Act
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive".

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