Executive Assistant

4 weeks ago

Cape Town, South Africa PETCO, based in Cape Town Full time

_**Are you an experienced Executive Assistant with exceptional organisation skills and a minimum of 5 years relevant working experience? If yes, and you meet the below set requirements then we would love to hear from you. To apply, upload your 1 - 2 page CV together with your relevant qualification documentation and a brief motivation before the Friday, 08th September 2023.**_

**Role Purpose**:Support the CEO and other Executive leaders stay organised by managing their schedules and keeping up with correspondence based on their needs. The Executive Assistant needs to be resourceful, innovative, and proactive to support their executive leaders.

**Key Duties and Responsibilities**

Executive Assistant will be responsible for the following functional areas:

- Act as the point of contact among executives, employees, clients and other external partners.
- Manage information flow in a timely and accurate manner.
- Manage Executives’ calendars, planning and scheduling meetings.
- Make travel and accommodation arrangements and keeping track of the Executive’s itineraries.
- Researching and organising data to represent the senior management, which may include Executives, and committees.
- Compiling expense reports.
- Going through the incoming documents (memos, invoices) and redistributing them.
- Handling memos, reports, invoices, and related documents, including sensitive information.
- Keeping confidential information securely stored.
- Prepare weekly, monthly or quarterly reports, include board reports.
- Managing and recording the supply needs.
- Act as an office manager by keeping up with office supply inventory.
- Office duties such as sourcing office supplies and corporate gifts.
- Take minutes during meetings.
- Screen and direct phone calls and distribute correspondence.
- Organise and maintain the office filing system including the online filing system.
- Providing complete administrative support.
- Providing event management support.
- Acting as a virtual assistant.

**Performance Indicators**
- Task completion rate.
- Accurate reporting.
- Reports submitted timeously.
- Compliance to SOPs.
- Quality and timeous board reports and packs prepared.
- Schedule management efficiency.
- Call handling rate.
- Executive satisfaction.
- Document preparation and formatting quality.
- Project coordination success rate.
- Budget adherence.
- Confidentiality compliance.

**Knowledge, Skills, and Abilities**

**Qualifications and Experience**
- Matric
- A relevant BCom/BA degree/national diploma in Business Administration, Management Assistant or Office Administration.
- Minimum of 5 years working in relevant experience as an Executive Assistant.

**Skills**
- Computer literacy - MS Word, MS Outlook, MS PowerPoint and MS Excel at Intermediate level
- Professional communication in English - written and verbal
- Strong administrative and planning and organising skills
- Excellent time management skills
- Effective problem-solving skills
- Excellent typing or data capturing skills
- High attention to detail
- Research and analysis skills
- Effective task management skills
- Strong organisational skills
- Excellent written communication skills in English
- Report writing skills
- Strong interpersonal skills
- Confident
- Agile
- Project management skills
- Event management skills
- Diary management skills.
- Ability to work in a fast paced environment

**Competencies**
- Accountability for delivery
- Attention to detail
- Good analytical and problem-solving skills
- Good oral and written communication skills
- Good interpersonal skills
- Time management
- Task Management
- Initiative
- Integrity
- Experience of operating with strictly confidential and sensitive information with tact and diplomacy
- Assertive
- Planning and Organising

**Technical Competencies**
- Excellent communication skills.
- Excellent writing and interpersonal skills.
- Ability to work independently.
- Ability to interact with Petco Board of Directors and stakeholders.
- Ability to interact at senior level with members of the FMCG & manufacturing industries and government.
- Excellent Microsoft Office skills, including Excel at advanced level along with Word and PowerPoint at Intermediate level.
- Strong analytical skills, with good experience of interpreting and producing high quality, accurate information.
- Experience of reviewing, implementing and maintaining efficient systems and processes.
- Manage scheduling for company Executive’s.
- Draft, review and send communications on behalf of company Executive’s.
- Organise and prepare for meetings, including gathering documents and attending to logistics of meetings.
- Answer and respond to phone calls, communicate messages and information to the executive.
- Coordinate travel arrangements.
- Maintain various records and documents for company Executive’s.

**Further requirements**
- Uphold integrity and confidentiality
- Able to work under pressure
- Able to work independently
- Ability

  • Remote Executive Assistant

    4 weeks ago

    Cape Town, South Africa The Executive Space Full time

    Job Overview **Expiration date**: 15 March 2024 **Location**: Cape Town, Western Cape **Job Title**: Remote Executive Assistant **Salary**: R16,800 **Education Level**: High School / Matric **Job Level**: Junior **Minimum Experience**: 0 - 1 Years Remote Executive Assistant - Cape Town. Join Our Team at The Executive Space - Remote Executive...

  • Remote Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa The Executive Space Full time

    Job OverviewExpiration date:15 March 2024Location:Cape Town, Western CapeJob Title:Remote Executive AssistantSalary:R16,800Education Level:High School / MatricJob Level:JuniorMinimum Experience:0 - 1 YearsRemote Executive Assistant - Cape Town.Join Our Team at The Executive Space - Remote Executive Assistant Positions AvailableAre you a highly organized,...

  • Full-TIme Graphic Designer

    4 weeks ago

    Cape Town, South Africa Virtual Executive Assistant Full time

    We are on the hunt for an exceptional Graphic Designer to join our tribe.We’re a wellness brand that's all about spreading good vibes from Dubai to the world. Our mission is to shake up the wellness scene with top-notch supplements and knowledge bombs on holistic health. We are here to educate, encourage and remind you that true health is achievable,...

  • Full-TIme Graphic Designer

    2 weeks ago

    Cape Town, Western Cape, South Africa Virtual Executive Assistant Full time

    We are looking for a talented Graphic Designer to join our team! Welcome to our world of wellness where we aim to inspire and uplift from Dubai to global audiences. Our goal is to revolutionize the wellness industry with high-quality supplements and valuable insights on holistic health. Here's what we need from you: Adobe Suite Superhero: If you can work...

  • Full-TIme Graphic Designer

    4 weeks ago

    Cape Town, South Africa Virtual Executive Assistant Full time

    We are on the hunt for an exceptional Graphic Designer to join our tribe. We’re a wellness brand that's all about spreading good vibes from Dubai to the world. Our mission is to shake up the wellness scene with top-notch supplements and knowledge bombs on holistic health. We are here to educate, encourage and remind you that true health is achievable,...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa EmpireOne Group of companies inc. Full time

    We are a Toronto, Canada based company with operations in the US and Asia and we are looking for a new Virtual Executive Assistant to support our executive. You will manage mostly business related tasks such as creating reports, organizing meetings, taking minutes, deal with vendors, work with other staff and freelancers and other organizational tasks. To do...

  • Executive Assistant

    3 weeks ago

    Cape Town, South Africa Believe Resourcing Full time

    **About our Client**: Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth. **About the Role**: The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior...

  • Executive Assistant

    4 weeks ago

    Cape Town, South Africa Capital Assignments Full time

    Are you ready to elevate your career by joining one of the worlds leading independently owned family offices? As Executive Assistant you’ll be the main support to the CEO, and display outstanding multitasking abilities and commitment to excellence. MAIN DUTIES INCLUDE: - Act on behalf of the CEO, screening, directing and actioning inbox correspondence,...

  • Executive Assistant

    3 weeks ago

    Cape Town, South Africa Believe Resourcing Full time

    **About our client**: Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth. **About the role**: The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior...

  • Executive Assistant

    2 weeks ago

    Cape Town, South Africa SET Recruitment Consultants Full time

    Executive AssistantR360k - R420kCape TownExcellent career opportunity with growing Tech start-up to support to CEO and COO. You will be responsible for for support function.Stakeholder Management & Relationship BuildingProject Management and compiling reportsCompany Secretarial Duties, board meetings and presentationsGeneral Executive Assistant DutiesHandle...

  • Executive Assistant

    2 weeks ago

    Cape Town, South Africa Set Consulting Full time

    Executive Assistant R360k - R420k Cape Town Excellent career opportunity with growing Tech start-up to support to CEO and COO. You will be responsible for for support function. Stakeholder Management & Relationship Building Project Management and compiling reports Company Secretarial Duties, board meetings and presentations General Executive Assistant...

  • Executive Assistant

    2 weeks ago

    Cape Town, South Africa Adzuna ZA B C2 Full time

    Executive AssistantR360k - R420kCape TownExcellent career opportunity with growing Tech start-up to support to CEO and COO. You will be responsible for for support function.Stakeholder Management & Relationship BuildingProject Management and compiling reportsCompany Secretarial Duties, board meetings and presentationsGeneral Executive Assistant DutiesHandle...

  • Executive Assistant

    2 weeks ago

    Cape Town, South Africa Set Consulting Full time

    Executive AssistantR360k - R420kCape TownExcellent career opportunity with growing Tech start-up to support to CEO and COO. You will be responsible for for support function.Stakeholder Management & Relationship BuildingProject Management and compiling reportsCompany Secretarial Duties, board meetings and presentationsGeneral Executive Assistant DutiesHandle...

  • Executive Assistant

    3 months ago

    Cape Town, South Africa Ad Dynamo International Full time

    About Ad Dynamo Ad Dynamo is an Aleph Group Inc company. We are a global sales house that represents leading digital media platforms across various regions of the globe, such as Snapchat, Spotify, Twitter, and Yahoo. Aiming to connect advertisers to every digitally connected user in its respective markets, Ad Dynamo equips its brands and agencies with the...

  • Executive Assistant

    3 weeks ago

    Cape Town, South Africa Russell Tutors Full time

    We are looking for a passionate and driven Executive Assistant to join our dynamic team! This role is perfect for a strategic thinker with exceptional organizational and leadership abilities, who thrives in a fast-paced, collaborative environment. **Perks and Benefits**: - Permanent Work from Home Setup - Competitive Starting Salary - Paid Training -...

  • Executive Assistant

    1 week ago

    Cape Town, South Africa Avacare Health Group Full time

    Avacare is looking or a seasoned executive personal assistant to provide administrative support to the 3 group executive’s and smooth running of office daily operational tasks concerning their calendar, travel and coordinating with business units. **Critical Experience**: Minimum of 3-5 years executive support, specifically with supporting multiple...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Believe Resourcing Full time

    About our client:Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth.About the role:The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior Management Team, in...

  • Executive Assistant

    2 weeks ago

    Cape Town, South Africa Exclusively Remote Full time

    Executive Assistant (Remote, 4 pm - 12 am) Location: Remote **Job Type**: Full-Time Are you a highly organized and proactive individual with exceptional customer service skills? We are seeking a dedicated Executive Assistant to support our USA client remotely during non-traditional hours from 4 pm to 12 am. As an Executive Assistant you will play a...

  • Executive Assistant

    4 weeks ago

    Cape Town, South Africa Staff Connection Full time

    Cape Town, Western Cape - R35k CTC - R40k CTC Staff Connection is looking for an Executive Assistant for the hospitality industry based in the Western Cape. - Formal qualification in administration, secretarial or similar discipline - Min 5yrs experience in the hospitality | tourism sector - Experience in finance and HR - Proficient in Google working...

  • Executive Assistant

    2 weeks ago

    Cape Town, South Africa Time Personnel Full time

    Job Overview **Date Posted**: Posted 3 hours ago **Location**: Cape Town, Western Cape **Job Title**: Executive Assistant **Education Level**: High School / Matric **Job Level**: Senior **Minimum Experience**: 5- 7 Years Executive Assistant job vacancy in Sea Point, Cape Town. Our client is looking for an experienced, pro-active, independent working...