Shipping Administrator

1 week ago

Centurion, South Africa CLS Human Capital Specialists Full time

**SHIPPING ADMINISTRATOR**

**INTRODUCTION**

A defense equipment company in Centurion is seeking to employ a Shipping Administrator with at least 5 years’ experience within a similar role to join their team.

**QUALIFICATIONS AND EXPERIENCE REQUIRED**

**Minimum education (essential)**:
Grade 12 with a Diploma in Logistics/warehousing/shipping

**Minimum education (suggested)**:
SAPICS: CLTD Certification

**Minimum applicable work experience (years)**:
5+ years

**Required nature of applicable experience**:
Operations, Shipping, Stock Control & Arms Control

**Computer literacy (essential)**:
MS Office - Is knowledgeable and has a thorough grasp of MS Suite - Excel specifically

**Computer literacy (suggested)**:
Microsoft Dynamics NAV

**Language proficiency**:
English

**Driver’s License**:
Valid Code EB (08) Driver’s License

**Other requirements**:

- Technical & Operational - Has knowledge & expertise in relation to the role. This includes material planning, procurement, inventory management, Logistics & Shipping and product knowledge.
- Workflow & Process - Has knowledge and understanding of suppliers, sales, warehouse, finance, and inventory control workflows & processes. This includes general workflow, process, and systems knowledge.
- Business Awareness - Has a knowledge of market trends. Is profit conscious and appreciates the commercial impact of own performance on profits.
- Problem Solving & Analysis - Analyses issues and breaks them down into their component parts. Identifies potential difficulties and their causes. Generates workable solutions and makes rational judgements.
- Communication - Can deliver high standards of written & oral communications and has high standards of telephone technique.
- Good understanding of the BBBEE legislation and impact on procurement spend and vendor/supplier management and have demonstrable experience.

**KEY PERFORMANCE AREAS, WEIGHTS AND TASKS**

**Shipping Administration 40%**
- Responsible for the preparation of quotes for freight, which will involve examining products or materials to estimate quantities or weight of container required for storage and transport.
- Timeous and accurate administration of all related documentation.
- Setting up shipping documentation according to Supplier/Client and Alaris’ requirements.
- Requesting Certificates from QA - Config
- Reviewing invoices to ensure that orders are complete, and the charges are correct.
- Requesting import/export permits from Config.
- Liaising with Production and QA on the progress of PRO’s
- Following up with Finance and Sales with regards to Prepayments
- Packaging and labelling of parcels according to planning schedules
- Providing routing information and issuing shipping instructions to ensure deliveries arrive OTIF to their correct location
- Liaising with Drivers, Couriers and Freight forwarders and tracking of goods in-route to their destination ensuring any potential issues are pro-actively resolved to avoid delays
- Effectual Supplier Relationship Management.

**Stores and Stock Control 15%**:

- Ensure that there is sufficient bulk packaging (Boxes, Edge guards, strapping and clips, Labels etc.)
- Ensuring that we have sufficient EUR1s, JCC Certificates of Origin
- Receive goods from Stores and Production
- Participate in monthly cycle counts and locations audits
- Investigate stock damages or variances

**Local collections and deliveries 30%**
- Co-ordinate local driver(s) daily route.
- Implementation of transportation laws and ensure drivers maintain a safe driving record.
- Operating equipment and machines, such as cars, bakkies, forklifts, etc.

**General 15%**:

- Implement strategies to increase efficiency, improve customer service, reduce / maintain costs and ensure continuous process improvement
- Ensure adherence to environmental management systems as well as compliance to legal regulations.
- Ensure security of FG environment and maintain access control, ensuring 5S housekeeping standards are always maintained.
- Oversee any planned maintenance of vehicles and FG machinery and equipment.
- Performing any other duties that may be deemed necessary to ensure the effective running of the Department and Company.

**REMUNERATION OFFERED**

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