Junior Accounts Payable Administrator
1 week ago
**Position Purpose**
Responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.
**Key Responsibilities**
- Manage the shared accounts payable mailbox
- Upload invoice for authorization/approval through a workflow process
- The track the approval process to ensure efficiency through the workflow process in line with the authorization matrix
- Process 3rd party account payable invoices, accurately in line with our Budget and guidance from Budget owners
- Prepare and administrate regular payment runs including urgent adhoc payments. (SAP and HSBC).
- Prepare monthly vendor age analysis.
- Reconcile the 3rd party vendors’ age analysis to 3rd party vendor statements.
- Verify discrepancies on vendor reconciliations and resolve reconciling items.
- Generate reports detailing accounts payable status and communicate to the business.
- Provide supporting documentation for auditing purposes.
- Prepare all new vendor SAP take-on forms with appropriate authorization sign-off.
- Assist the finance team in ad-hoc tasks that may arise.
- Payment remittances to vendors & internal o Generate GL account SAP downloads & analysis
**Personal Characteristics**
- Excellent interpersonal and communication skills
- Proactive attitude;
- Willingness to learn;
- Methodical and structured approach to tasks;
- Able to set priorities and clear targets; and
- Able to grow with the level of responsibilities and with the size and structure of the business
**Skills and Competencies required**
- Minimum of 1 year accounts payable or general accounting experience
- Proficiency in English and in MS Office
- Grade 12 / Standard 10
- Diploma / Certificate / Course in Accounts Payable or Finance advantageous
- Previous experience gained within International FMCG environment advantageous
- Strong MS (Outlook, Excel, Word) skills
- SAP experience considered to be a distinctive advantage
- An understanding of basic double entry accountancy is advantageous
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