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Payroll Team Leader

3 months ago

Brackenfell, South Africa Shoprite Group Full time

**Purpose of the Job**:
The purpose of the Payroll Team leader role is to manage the flow of work and provision of payroll
services within the Division which includes the administration relating to the payment of employees as
well as where required, statutory and third-party payments and reconciliations in accordance with
relevant Group payroll policies, procedures and processes. This position is also responsible for
improving the payroll control environment within the Divisions as well as suggesting new/alternative
steps to ensure process efficiency. Working closely with the central payroll team at Home Office, the
team ensures that all Divisional inputs are completed accurately and timeously and escalate any
matters of concern or outside of standard policy or procedure. The payroll lead also coordinates the
work of the Divisional payroll Administrators.

**Job Objectives**:
**Employee Centric Delivery**
- Coordinating the flow of payroll work within the various Divisions alongside the Divisional

People Partners and where relevant the central payroll team.
- Managing service delivery of Divisional Payroll Teams, including query resolution.
- Managing off cycle payment in compliance with Group payroll relevant payroll policies,

procedures and processes for the various Divisions.
- Managing statutory and third-party payments, reconciliations and distributions in the various

Divisions.
- Ensuring the authorisation of bank files and payroll runs within the various Divisions.
- Managing the administration related to payroll, including master data updates, maintenance of

employee records; leave updates, etc. on appropriate systems where applicable for the various

Divisions.
- Overseeing payroll reporting activities within the various Divisions.
- Providing input to the provisions of adhoc payroll related activities as required, e.g. system

changes, user testing, performance monitoring etc.
- Ensure compliance and audit readiness as applicable.

**People (Self, Team & Organisational)**
- Participating in, and aligning with the Divisional team to deliver solutions and services to the

business.
- Participating in various Divisional team activities that foster an innovative, agile and employee

centric culture where employees are supported, empowered and valued.
- Participating in various Divisional team activities that foster a wellness culture to ensure that

the Divisional team mentally, physically and emotionally feels supported.
- Participating in the enablement of a culture of open and transparent communication within the

Divisional team.

**Financial, Reporting & BI**
- Ensuring accuracy in data input and relevant reports as applicable to the Divisional team.
- Using official data sources to inform administrative outputs.
- Assisting with compiling basic reports for input to broader People requirements.
- Consolidating basic costs or data as required by the Divisional and or central payroll team.

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**Governance & Compliance**
- Ensuring compliance with relevant labour relations frameworks and legislation.
- Ensuring compliance to organisational and legislative governance frameworks and standards

including the H&S requirements and POPI Act.
- Managing the identification and mitigation of payroll and administrative risks.

**Future-Fit**
- Participating in the integration and effective flow of work with other service areas and

business.
- Identifying opportunities for continuous improvement in payroll service delivery.
- Suggesting or sharing ideas related to relevant administrative functional technology

requirements where required.

**Qualifications**:

- Diploma in Administration or equivalent - (beneficial).
- Grade 12, National Senior Certificate - (essential).

**Experience**:

- 2 years plus in a payroll Team leader role - (essential).
- Experience within the FMCG, retail sector or similar
- Exposure to team coordination within the payroll function - (highly beneficial)

**Knowledge and Skills**:
**Applicant Feedback Policy**: