Personal Assistant
2 weeks ago
Calling all 21stcentury Personal Assistants
Become the ultimate go to guru and gatekeeper in our dynamic professional team at a prestigious Private School in Diepsloot, Johannesburg.
If you're a multitasking master this is your chance to shine.
The Personal Assistant will report to the Executive Head of the school and will have previous experience in a similar role. They will be extremely professional, not only in their work, but also in their communication, appearance and conduct.
This is not a half-day position and applicants must be aware of this.
The Personal Assistant will be responsible for:
- Performing administrative duties
- Minute-taking during meetings and assisting with follow-up actions
- Proactively managing diaries and assisting with time management of the Executive Head
- Drafting/creating / assisting with presentations/reports / correspondence,
- Providing support services to the rest of the team
- Managing telephonic and electronic communication on behalf of Executive Head
- Day-to-day issues management,
- Arranging meetings,
- Arranging school events
- Working with the team as a communication liaison with parents,
- Assisting with reception as needed.
The below criteria is required of the applicant:
- Office Administration Skills.
- Highly proficient in the English language, both written and spoken.
- Exceptional Computer Literacy and Data Base Skills.
- Highly organised and efficient.
- Detail-oriented.
- Able to work in a noisy, school environment.
- High standard of accuracy, quality and timeliness;
- 3 to 5 years of experience is required as a Personal Assistant
- Energetic, self-motivated with the ability to use own initiative;
- Ability to work under pressure.
- A proactive approach to work;
- Ability to analyse information and manage accordingly e.g. in responding to emails and parent-student communication.
- The minimum requirement is a recognised matric certificate and diploma.
- Confidentiality and discernment are important.
- Proficiency in Word, Excel, PowerPoint, MS Outlook (including scheduling).
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