Personal Assistant

2 weeks ago


Johannesburg, Gauteng, South Africa Omega Human Capital Full time

Calling all 21stcentury Personal Assistants

Become the ultimate go to guru and gatekeeper in our dynamic professional team at a prestigious Private School in Diepsloot, Johannesburg.

If you're a multitasking master this is your chance to shine.

The Personal Assistant will report to the Executive Head of the school and will have previous experience in a similar role. They will be extremely professional, not only in their work, but also in their communication, appearance and conduct. 

This is not a half-day position and applicants must be aware of this. 

The Personal Assistant will be responsible for:

  • Performing administrative duties 
  • Minute-taking during meetings and assisting with follow-up actions
  • Proactively managing diaries and assisting with time management of the Executive Head 
  • Drafting/creating / assisting with presentations/reports / correspondence,
  • Providing support services to the rest of the team 
  • Managing telephonic and electronic communication on behalf of Executive Head 
  • Day-to-day issues management,
  • Arranging meetings,
  • Arranging school events 
  • Working with the team as a communication liaison with parents,
  • Assisting with reception as needed.

The below criteria is required of the applicant:

  • Office Administration Skills.
  • Highly proficient in the English language, both written and spoken.
  • Exceptional Computer Literacy and Data Base Skills.
  • Highly organised and efficient.
  • Detail-oriented.
  • Able to work in a noisy, school environment.
  • High standard of accuracy, quality and timeliness;
  • 3 to 5 years of experience is required as a Personal Assistant
  • Energetic, self-motivated with the ability to use own initiative;
  • Ability to work under pressure.
  • A proactive approach to work;
  • Ability to analyse information and manage accordingly e.g. in responding to emails and parent-student communication.
  • The minimum requirement is a recognised matric certificate and diploma.
  • Confidentiality and discernment are important.
  • Proficiency in Word, Excel, PowerPoint, MS Outlook (including scheduling).

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