Sales Administrator: Pumps
2 days ago
**Job Number**
66369
**Job Type**
Permanent
**Job Title**
Sales Administrator: Pumps
**Computer Skills**
JDE,MS Excel,Ms office Suite,MS Outlook,MS Word
**Industry**
Engineering
**City**
Ekurhuleni (East Rand)
**Province**
Gauteng
Reporting to the General Manager
JOB PURPOSE: To provide an efficient sales coordination service to Production, Sales and directly to the Client.
JOB FUNCTION:
Orders, contracts and confirmations of delivery dates are confirmed and compared with the original quotation; customer is communicated with accordingly
Compile tenders
Liaise with legal, technical and commercial teams to prepare tender
External and internal customer orders and queries are managed to ensure that expediting is in accordance with set standards
Import permits are expedited and obtained from the customer when necessary
Order acknowledgement within delivery date and new jobs are created as and when required
All invoices are received and process followed to ensure successful close of specific job
Correct drawings are provided to supplier when required and supplier liaison as and when required
Open Order report is completed and sent to the direct report fortnightly
All Customer Complaints as well as progress on resolution of those are communicated to the Manager as well as the relevant Sales personnel
Commercial queries are dealt with as required
All paperwork is completed accurately and approval is received, all information pertaining to the RFQ, the Quote and the order is captured as soon as received on the Quote/Job
All orders from the client are sent to the relevant department on the same day along with the original quotation
Critical orders are handled urgently by following the correct channels within the Division and all order delays are investigated and communicated to the customer as soon as they are raised (LDN and LO)
Carry out associated office administration duties as requested by management and team (time sheets/attendance register is managed, provisions for meetings are prepared etc.)
**Inherent Requirements**
Grade 12
Attention to detail, quality orientated, follows up, problem solver, customer focused, good communication, planning and organising skills
At least 5 years administration experience in sales administration specifically working the tenders
Proficient in MS Office Suite (MS Word, MS Excel and MS Outlook), JDE will be advantageous
**What Qualification**
**Minimum Qualification**
Matric
**Status**
Available
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