Trust Creditor's Clerk

6 months ago


Cape Town, South Africa Trafalgar Property Management (Pty) Ltd Full time

**Minimum Qualifications and Experience**:

- High school diploma or equivalent (Matriculation).
- A minimum of 3 year’s experience as a creditor’s clerk.
- Proficiency in Microsoft Office.
- Fundamental accounting skills.

**Minimum Skills Required**:

- Excellent communication skills.
- Approachable and friendly demeanour.
- Meticulous attention to detail.
- Proficient in collaborating within a team environment.
- Demonstrated adaptability to change.
- Proven ability to meet and work efficiently within deadlines.

**Responsibilities**:

- Verify the accuracy and validity of all invoices scheduled for payment.
- Scrutinize invoice details and ensure alignment with Unibase / Unibrowse for building name accuracy.
- Confirm the presence of VAT numbers for both contractors/suppliers and VAT-registered clients of Trafalgar.
- Validate the display of invoice numbers and dates on invoices.
- Verify and cross-check bank details on invoices.
- Perform indexing of invoices for systematic organization.
- Ensure precision in General Ledger (GL) allocation.
- Confirm the accuracy of VAT flags and check VAT percentages on invoices.
- Compile and send spreadsheets requiring payment approval to Trustees/Directors.
- Index approvals systematically.
- Retrieve necessary documents for outstanding invoices.
- Load information for new creditors into the system.
- Ensure timely payment of approved invoices as per Trustee decisions.
- Facilitate the distribution of remittances to creditors and address incoming queries promptly.


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