Creditors Clerk

5 months ago

Cape Town, South Africa Wellness Warehouse Full time

**Job Title**: Creditors Clerk - Trade

**Location**: Cape Town - Support office / Hybrid

**Reporting Line**: Creditors Supervisor

**Job Purpose**: The primary purpose of the trade creditors controller role is to ensure that trade accounts payable transactions are accurately and timeously recorded in accounting system and to ensure that valid trade creditors are settled accurately and on-time.

**AREAS OF RESPONSIBILITY**:
Maintenance of accounts payable records
Daily Export of Dolfin listing of Goods Received Vouchers and Goods Returned Slips and importing to Pastel Evolution (AP Interface)
Ensure that supplier invoices are processed timeously and accurately.
Ensure that all supplier invoices have corresponding WW PO and are validated by GRN's prior to posting.
Liaise with Procurements/Buyers /receiving /stores with regard to invoices queries. (48 Hour Turnover)
Ensure that all supplier invoices have proper vat and address details of both parties.
Ensure that all invoices are stamped with a received stamp and captured stamp.
File supplier invoices received and posted.
Flag debit balance accounts to the creditor's supervisor.
Supplier statement reconciliations and supplier payments
Reconcile supplier statements received to underlying accounts payable records.
Follow up with vendors for any missing statements not received.
Ensure that agreed rebates and discounts are accurately deducted on supplier reconciliations, including new store discounts where applicable. Resolve any disputes/queries between supplier statements and accounts payable records with suppliers timeously and in a professional manner.
Provide completed supplier reconciliations to the creditor supervisor timeously.
Populate the payment batch file in respect of applicable month-end or intra-month payments accurately with amounts due for payment per vendor.
Stamp invoices and EFT payments stubs with PAID stamp.
Ensure a complete and accurate understanding of supplier payment terms. Ensure all suppliers are paid in accordance with payment terms.
Assist other creditors clerks where necessary with creditors reconciliations.

**Reporting
- Prepare weekly and monthly reports**: age analysis, vendor payment analysis and other ad hoc reports as required by management.

JOB SPECIFICATIONS
Grade 12/ Matric
Accounting and bookkeeping experience
Computer Literacy in MS Office, particularly Excel
Knowledge of Pastel Evolution will be advantageous.
Retail experience is essential.
5 years creditors clerk experience

**OFFER**:
Remuneration based on a ‘cost to company' model and performance incentives.
All permanent team members are required to join the company's provident fund and risk benefit.
Medical aid options are available.
20 days annual leave
Birthday leave
Team member discounts on in-store and online purchases
Ongoing learning and development through our in-house Wellness Training Academy and supplier training.
Opportunities to be involved in CSI initiatives, events, and experiences (environmental and social)

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