Payroll and HR Generalist

3 weeks ago


Johannesburg, South Africa Unique Personnel Full time

**Job Number**
- 68680

**Job Type**
- Permanent

**Job Title**
- Payroll and HR Generalist

**Computer Skills**
- VIP Payroll

**Industry**
- Consumer Electronics

**City**
- Johannesburg

**Province**

**Purpose**
- To support the business through consultation, provide advice and guidance, improve efficiency, build and maintain excellent relationships between management and employees.**Payroll Administration**

***
- Check that new employees have correct documentation and accurately load them on payroll before the 15th of each month;- Process all terminations accurately as per set deadlines and ensure that employees who have left are not paid to minimise financial risk;- Capture accurate information on transfers, salary changes, maternity, staff loans, study loans, business mileage reimbursement, garnishee orders and other related payroll changes as per set deadlines;- Accurately capture overtime and ensure that it is duly authorized before processing to minimise financial risk;**Payroll Reconciliations**
- Accurate reconciliation of payroll accounts on a monthly basis (Medical aid, provident fund, PAYE, skills levy, General Ledger);- Accurate payment of monthly reconciliations to third parties as per deadline - before the 7th of each month;- Reconcile IRP5’s annually and submit to SARS as per set deadline to ensure compliance;- Calculate and make provision for WCA assessment fee and submit to Compensation Commissioner annually and ensure it is paid before deadline to minimise financial risk to the company;- Monitor and ensure that statutory and benefits obligations are complied with at all times to avoid financial penalties and minimise risk;- Liaise with finance department to ensure that all statutory payments (PAYE, UIF, SDL, WCA,) are paid as per set deadlines.**Registration of new Employees**- Provide management with meaningful and quality report on new employees, terminated employees, job transfers, etc, before the 31st of each month to enable them to plan properly;- Communication to management and staff on payroll related activities through a business communiqué to keep them updated with new trends;- Assist with the process of a potential disability where it is expected that an employee will not recover from an accident, injury or ill health to ensure compliance to policies;- Ensure that information loaded onto VIP is always accurate and reliable (master file);- Compile accurate quarterly employment statistics and ensure it is submitted on time to ensure compliance.**Payroll queries**
- Monitor and ensure that payroll queries send through the mailbox are investigated and answered correctly within 24 hours;- Liaise with thirds parties (benefits administrators) in dealing with employee queries when necessary, and provide feedback as per agreed deadline;- Keep customers in the loop about their queries by providing regular feedback about status of their queries.**Payroll Reports**
- Compile all required reports within deadlines**Job Profiling**
- Monitor and ensure that there are job profiles for all positions o Ensure that all employees have signed job profiles with their Line Managers- New employees sign job profiles to ensure a clear understanding of required performance standard.- Employees transferred to new positions sign new job profiles to have a clear understanding of their new roles and responsibilities, as well as the required performance standard**Business Partnering**
- Create and maintain productive relationships with allocated business partners through providing advice and conducting visits- Meet monthly with business partners to increase visibility of HR in the business and proactiveness- Provide feedback on deliverables to direct manager as per agreed timelines o Keep all informed about progress on the real need through written communication, telephone communications and interpersonal meetings- Build a positive image of the department through exceeding client expectations at all times o Provide support to the Managers and staff to proactively identify areas that need HR intervention to increase staff morale.**Employee Engagement**
- Conduct new employee engagement survey and give feedback- One on one sessions with new employees to ensure they adjust to our culture- One on one sessions with existing employees in allocated areas to establish if there are any issues- Address issues where necessary to maintain and increase employee morale**HR Administration**
- Assist with induction by presenting policies and procedures to new employees- Agreements with service providers are in place and negotiate for a reasonable placement fee.- Maintain effective relationships with external service providers by evaluating performance through SLAs.- Conduct exit interviews and give feedback to Line Managers on areas that need improvemen-
**Inherent Requirements**

**Required Qualifications and Experience**
- 4 - 5 Years HR Generalist Experience with strong experience in payroll working on VIP- Extensiv



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