Website Redevelopment Project Implementation

6 months ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
**Stakeholder communication and change management**:

- Supporting the development of memorandums, presentations, and supplementary documents to institutional management bodies;
- Arranging, preparing for, participating in/ facilitating project-specific stakeholder engagements such as workshops, meetings, planning sessions, project forums, training, and project meetings;
- Producing copy for and overseeing production and distribution of ongoing stakeholder communication.

**Project deliverables**:

- Conducting research, consulting with stakeholders, and drafting a range of artefacts and content including, but not limited to, plans (such as a content plan), guidelines (such as content guidelines, meta-data standards), red words, help text, categories and tags, lists of required page templates, process flows (such as the user lifecycle), regulations, policies, and procedures;
- Providing expert input on and reviewing work produced by service providers, especially on best practices related to websites in general, and website content.

**Project governance**:

- Arranging, preparing for, and participating in project governance structures;
- Overseeing the various project workgroups and developing templates for workgroup terms of reference and reports.

**Service provider engagement**:

- Fostering ongoing, productive working relationships with the primary and additional service providers;
- Overseeing the delivery of services by service providers;
- Recruiting and supporting the appointment of additional service providers.

**Project management support**:

- Working with the project's project managers on the project delivery practice to flag and monitor risks and issues; tracking and ensuring that project milestones and deliverables are met; giving input on the project schedule; overseeing scope and change control, project dependencies, and critical paths; and keeping the Project Management Plan (PMP) up to date;

**Assisting with financial management**:

- Tracking the payment of invoices, and capturing payments on the project's expenditure sheet.

**Administrative/ logístical support**:

- Arranging meetings and taking minutes to produce reports or action lists;
- Working with the CCMD's administrative support function to arrange venues, catering, parking, etc., for meetings and workshops;
- Managing the project's document repository.

Job Requirements/Pos Vereistes
**Education**:

- Diploma, bachelor's degree or equivalent qualification at NQF 6 in communication, web design, web development, or relevant related fields.

**Experience**:

- At least three years' experience in managing web projects (or similar) and initiatives;
- Proven experience of supporting/ delivering on large-scale website redevelopment projects;
- Expert knowledge of website content, website management, web best practices, and communication best practices;
- Experience in communication.

**Competencies**:

- The ability to work strategically and pro-actively, both independently and as part of a team;
- The ability to communicate clearly and confidently;
- Excellent verbal, written, and presentation skills;
- Meticulous and detail-orientated;
- The ability to plan activities and projects well in advance and taking possible changing circumstances into account;
- The ability to prioritise and manage time effectively for self and projects;
- The ability to make quick, clear decisions which may include tough choices or considered risks, and sound judgement skills;
- The ability to work in a systematic, methodical and orderly manner;
- Sets high standards for quality and quantity;
- Performance-driven with a desire for continuous improvement;
- The ability to adapt easily to change.

Recommendation/Aanbeveling
- Relevant postgraduate qualification, such as communication, web design, web development, marketing, or project management;
- Project management certification, Agile certification (scrum master);
- Experience in information architecture, UX design, web development;
- Project management experience;
- Experience in change management.

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