Agri Commodities Trade Execution Co-ordinator

3 weeks ago

Stellenbosch Western Cape, South Africa Helen Wilson Recruitment Full time

**Requirements**:

- Bachelor’s degree in a related field or
- 5 years’ experience in a similar role
- Exposure to the Food/Feed/Agri commodity sector will be an advantage
- Good knowledge of Microsoft Office tools
- Excellent Microsoft Excel proficiency
- Excellent communication and negotiation skills
- Fluent in English and in Afrikaans languages
- Solution oriented and pro-active problem solving
- Dedicated and diligent
- Ability to work as part of a team but also reach individual goals
- Adaptable to change & the ability to work under pressure
- Comfortable working after hours

**Role and responsibilities**
- This role requires a high level of administration. Majority of the admin work is compiled on Microsoft Excel and exported to a complex integrated ERP system.
- Daily and consistent liaisons with customers regarding requirements, planning, offload points, stock levels, delays at offloading point etc.
- Daily and consistent liaisons with logistics.
- Collaboration with various departments, specifically traders re customer requirements; Invoicing and Contract & Inventory desk.
- Consistent communication with the customer, occurs after hours, on weekends - with transporters and shipping ports.
- Fast paced, high pressure work environment.
- Daily movements (avg): Depends on clients; approximately 25,000-30,000 tons per month per coordinator.
- Seasonal harvest (avg): Depends on clients; approximately 40,000+ tons per month per coordinator.
- Ad hoc Vessel Exports and Imports: 10+ vessels per annum, 3rd party loads, port loads.
- Direct report to Trade Execution Team Lead
- Matrix reporting to Operations Manager
- Market related base salary PLUS benefits (Medical and Pension)
- Discretionary annual performance bonus and increase
- Season runs from March to September
- Financial Year end is December
- Enter and complete all entries of commodity movements data in the system
- Reconcile all contracts and investigate and resolve stock differences in collaboration with the inventory coordinator
- Measure margins on physical delivery
- Ensure settlement of all contracts once completed and in accordance with contract payment terms
- Inform customers about order status, invoices, contract balances and other information needed to complete the sale
- Planning for customer contract delivery in collaboration with the logistics team
- Identify efficiency & cost saving opportunities in the supply chain
- Resolve all customer queries as quickly and efficiently as possible
- Collaborate with all internal teams to ensure coordinated tasks are completed efficiently to support business objectives and customers
- Other duties as assigned
- Handle basic issues and problems, while escalating more complex issues to appropriate staff
- Maintain a good relationship with customers
- Maintain good relationships and open communications with all related internal parties

**By sending your CV along with other additional documents you give consent to HWR to process and retain your personal information for the current opportunity as well as for future opportunities

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